PMO Analyst

Instem•Conshohocken, PA

4d•Hybrid

About The Position

The PMO Analyst primarily assists in the ownership of the configuration, maintenance and amendment of sales order projects in the groups project management system. The PMO Analyst is integral to the PMO Support Team, and required to diligently perform project administration, ensuring that the group can accurately and consistently track project revenue and profitability. Who’s Instem? Well, we’re a global provider of bespoke industry-leading software solutions and services, which facilitate the pre-clinical, and clinical phases of the drug discovery process. We have over fifteen products in our portfolio, used by over 700 pharmaceutical clients (including all the top 25!). Instem is a unique, solutions-based organisation. We’ve doubled in size over the last 3 years through new business and product enhancement, but also via acquisition. Our 5-year growth plan is progressive, and we need you to help us reach that next level! What’s the culture/environment like? For a global business of over 400 staff, we very much have a family feel. You’ll be part of a friendly, communal, solution based, flexible environment, where you’ll feel empowered, valued and accountable. We’ll invest in you as a person and encourage you to take part in companywide workshops for wellbeing, mental health, critical conversations, and strengths.

Requirements

Microsoft Word; Excel; Visio skills.
Strong communication skills.
Attentive with various systems.
Knowledge of our Quality Management System and its application to tasks associated with this role

Responsibilities

Review / Approve assigned workstream booking forms and manage the submission planner ensuring the process is being adhered to by all users.
Project system help desk SME for resolving user queries.
Creation & configuration of internal projects aligned to user request and to business standards.
Review system project stages on an ongoing basis ensuring all areas of the project record are maintained and accurately represent the status of the project lifecycle; working with the Project Managers to correct as necessary.
Assist Project Managers with the creation of project invoice charges if applicable during busy periods.
Assist Senior peers with continuous improvement initiatives and system new release testing activities.
Process project Survey distribution and responses aligned to current internal process.
Housekeeping of Project Closure activities following Finance authorization to close is received.
Assist the Senior peers with system audits and configuration changes when required.
Completion of all mandatory organization training aligned to set timescales.
Cover team members tasks as required during holiday periods.
Completion of weekly timesheets and team scorecard.
Adherence to the Company’s Quality Management System to ensure that all work is handled Securely, Professionally and Diligently