PMO Administrative Assistant

Fedsync • Alexandria, VA

5h

About The Position

FedSync is searching for an ideal candidate that is to support the corporate team with ongoing, ad-hoc tasks, and short and long term projects, which enable them to process the strategic and leadership functions of their role. The ideal candidate will be a tenured Administrative/Executive Assistant, who demonstrates ability to manage multiple managers, rapid execution, independent research, and technology savviness.

Requirements

• US citizenship required.
• Associate's degree in Business or related field (required); BS/BA preferred.
• Advanced skills in Microsoft Office suite, with demonstrated ability to learn new processes quickly and prioritize tasks efficiently.
• Proficiency in managing multiple calendars and handling executive-level correspondence.
• Ability to work independently in a time-sensitive environment.
• Strong communication skills, attention to detail, and problem-solving abilities.

Responsibilities

• Serve as the Executive Assistant for the CEO, manage complex calendars, coordinate meetings, and handle scheduling tasks.
• Provide backup support to department leads, manage email correspondence with accuracy, draft and format MS Word documents, and maintain electronic file systems.
• Use MS Office suite (Outlook, SharePoint, OneNote, Word, Excel) proficiently. Leverage technologies like ChatGPT and Microsoft Copilot to enhance productivity.
• Oversee and manage the applicant recruiting process within the Applicant Tracking Systems (ATS).
• Develop and post effective job advertisements on career pages, job boards, and social media platforms.
• Build and maintain talent pipelines for future hiring needs.
• Process all new hire, promotion/demotion, and termination task
• Provide support for HR tasks, programs, and projects, including back-up coverage as needed.
• Assist in Employee Benefits Process STD claims
• Audit, update, and maintain accurate employee data within the client management system.
• Cross-train and provide support across other HR functions as assigned.
• Manage the timesheet submission process and complete semi-monthly payroll.
• Administer employee access and enrollment changes for the company's 401(k) plan.
• Maintain the Teams company-wide channel to share important staff communications.
• Create and post engagement materials celebrating company events, including birthdays, upcoming trainings, employee spotlights, and holidays.
• Run monthly reports to monitor compliance and ensure data accuracy.
• Assist in scheduling meetings for management, vendors, employees, and customers.
• Perform other responsibilities and special projects as assigned to support organizational goals.
• Support day-to-day business operations to ensure efficiency and consistency
• Assist with documenting, maintaining, and updating corporate policies and procedures
• Help evaluate existing processes and recommend operational improvements
• Coordinate with external vendors and partners as assigned
• Support internal communications related to operational updates, system changes, or process improvements
• Assist with administrative and financial tasks approved by leadership (e.g., bill processing, tracking requirements)
• Support compliance efforts related to employment and labor regulations (ACA, EEOC, etc.)
• Assist with benefits administration and annual Open Enrollment activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree