Plant Services Administration
About The Position
The Plant Services Administration role provides essential administrative support to the Plant Services Team. Key responsibilities include creating weekly and monthly customer cost reports, performing timekeeper tasks such as tracking driver and truck hours during turnarounds, and cross-training in billing and customer service functions. The position also involves setting up and maintaining SAP notes, managing group spreadsheets, and organizing turnaround meetings with various internal departments. Effective communication with industrial sales representatives and management, monitoring email correspondence for paperwork, and researching to resolve billing issues are also part of the role. The ideal candidate will be flexible, detail-oriented, and capable of working in a fast-paced team environment.
Requirements
- Minimum of 3 years of experience working in an office environment
- Must be local (Live within 60 miles)
- Strong proficiency in Microsoft Excel, Word, and Outlook programs
- Intermediate mathematical skills
- Professional telephone etiquette
- Must have excellent written and verbal communication skills
- Strong problem solving and effective time management skills
- Excellent organizational skills and a keen attention to detail, with the ability to multi-task and prioritize multiple deadlines
- Flexibility to come in early or stay late when necessary
- Ability to work well with others in a fast paced team environment
- Professional appearance and demeanor
Nice To Haves
- Experience in the industrial industry
- Experience in the oil and gas industry
- SAP Experience
- Minimum of 1 year of prior billing experience
Responsibilities
- Provides administrative support to Plant Services Team
- Creates weekly/monthly customer cost reports
- Timekeeper tasks- track driver hours, travel time, and truck hours during turnarounds
- Cross train in billing and customer service
- Setup and maintain SAP notes
- Maintain Group Spreadsheets
- Organize turnaround meetings with necessary internal departments
- Monitor and follow up on paperwork email correspondence
- Communicate effectively with industrial sales representatives and management
- Research to resolve billing issues
- Other tasks as assigned by manager
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
251-500 employees
