Planning & Research Assistant
About The Position
This is paraprofessional support work in office management including but not limited to: planning, research, phone coverage, correspondence, filing and greeting public for the ORV Office. Work includes collecting, analyzing, and presenting facts and figures relevant to the development and management of programs, policies, and/or resources. Responsibilities include conducting surveys, preparing charts and graphs, writing reports, and entering data. These databases are complex and essential for land acquisitions and trail management. The position has responsibility for database administration (entering all data, creating reports, tables and queries). Verifies test scores, logs data, and sends Groomer Operator Awareness Certificates or denial letters to club & municipal groomer operators participating in the safety awareness training program. This position also helps to develop and administers all aspects of the MS Access database for administration of all snowmobile clubs, municipal records and grant payments. Snowmobile club and Municipal Grant applications & reimbursements; tracks each step of the processing by utilizing the MS Access Database and Advantage-ME systems creating and managing complex tables, reports and queries for all financial reports. The position reviews policy regarding grant programs and makes recommendations for changes. Develops recommended rule changes as necessary for grant programs, using technical writing skills and follows APA rulemaking guidelines. The position organizes the annual workshops, coordinates the meetings for the snowmobile and ATV advisory Councils and helps to update ORV office Web site. This position’s work is performed under general supervision.
Requirements
- A two (2) year combination of education, training, and/or experience providing a knowledge of statistics, methods of research and planning, and/or economic analysis
Nice To Haves
- Advanced MS Access
- Advantage-ME management (State of Maine Financial & Procurement system)
- Writing and presentation skills
Responsibilities
- Planning
- Research
- Phone coverage
- Correspondence
- Filing
- Greeting public for the ORV Office
- Collecting, analyzing, and presenting facts and figures relevant to the development and management of programs, policies, and/or resources
- Conducting surveys
- Preparing charts and graphs
- Writing reports
- Entering data
- Database administration (entering all data, creating reports, tables and queries)
- Verifies test scores, logs data, and sends Groomer Operator Awareness Certificates or denial letters to club & municipal groomer operators participating in the safety awareness training program
- Develops and administers all aspects of the MS Access database for administration of all snowmobile clubs, municipal records and grant payments
- Snowmobile club and Municipal Grant applications & reimbursements; tracks each step of the processing by utilizing the MS Access Database and Advantage-ME systems creating and managing complex tables, reports and queries for all financial reports
- Reviews policy regarding grant programs and makes recommendations for changes
- Develops recommended rule changes as necessary for grant programs, using technical writing skills and follows APA rulemaking guidelines
- Organizes the annual workshops
- Coordinates the meetings for the snowmobile and ATV advisory Councils
- Helps to update ORV office Web site
Benefits
- Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary.
- Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
- Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
- Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
- Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
- Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program.
- Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
- Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
- Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
