Planner/Coordinator O&R (Odessa Service Center)

Hackensack Meridian Health•Odessa, TX

15d•Onsite

About The Position

The Planner/Coordinator – Overhaul & Repair (OSC) supports the successful execution of overhaul and repair projects by coordinating scheduling, documentation, materials, and internal processes. This role serves as a key link between operations, supply chain, accounting, and management to ensure on-time delivery, cost control, and compliance with company standards.

Requirements

High school diploma or equivalent required; additional education or certifications are a plus.
Minimum of 3 years’ experience in planning, repair coordination, or a related role.
Proficient with standard computer applications and comfortable learning new systems.
Strong organizational and time management skills, with the ability to handle multiple priorities.
Experience processing timekeeping, purchasing shop supplies, and preparing invoicing documentation.
Must be legally authorized to work in the United States on a full-time basis, now or in the future, without employer sponsorship for employment visa status.

Nice To Haves

Proficiency in Microsoft Excel, Word, and Adobe software.
Experience with ERP systems (SAP preferred).
Background in manufacturing or industrial environments, ideally within the oil and gas sector.
Familiarity with Quality Management Systems (QMS) and related processes.
Excellent attention to detail and accuracy in documentation.
Strong teamwork and cross-functional communication skills.
Motivation for professional growth and development.

Responsibilities

Planning & Scheduling Plan and schedule overhaul and repair orders in alignment with customer requirements while managing inventory and shipping costs.
Analyze incoming demand to identify order exceptions, resource conflicts, and opportunities to optimize inventory utilization.
Maintain and update daily Overhaul & Repair (O&R) schedules to ensure visibility of job status.
Distribute work orders to shop areas and track their progress to completion.
Documentation & Administrative Support Collect, file, and upload all O&R-related documentation, including mechanical/electrical inspections, commissioning reports, and FAT documents.
Manage and store all planning and warehouse records (electronic and hard copy).
Prepare shipping documentation including pick lists, packing lists, commercial invoices, and certificates of conformance.
Collect and organize all timesheets, input hours into SAP, and prepare reports for management review.
Track and file incoming invoices, coordinate with Accounts Payable, and highlight payment requirements.
Support new hire onboarding and maintain employee orientation paperwork.
Inventory & Materials Management Perform material movement transactions in the ERP system, including issuing materials, receiving orders, and processing cycle counts.
Monitor local plant safety stock and aging inventory levels, coordinating with regional teams to maintain alignment.
Run inventory reports and place replenishment orders as needed.
Run occasional errands to pick up parts and consumables for the shop.
Compliance & HSSE Maintain shop inspection checklists, ensuring all safety equipment inspections and inventory remain up to date.
Demonstrate consistent adherence to company values, compliance standards, integrity, and HSSE (Health, Safety, Security & Environment) requirements.
Perform additional duties as assigned.