O&M Support Service Coordinator

U.S. Engineering • Kansas City, MO

1d • $25 - $34 • Onsite

About The Position

O&M Support Service Coordinator Provide operational, administrative, and logistical support to the O&M team to ensure smooth day-to-day functions. This includes coordinating work orders, managing documentation, tracking supplies, supporting payroll and purchasing, and serving as a key liaison between internal staff and external partners, vendors, and customers.

Requirements

• High school diploma or equivalent required; associate degree or relevant coursework in business administration, operations, or facilities management preferred.
• Minimum 3 years of experience in an administrative, operations coordination, or facilities support role.
• Capability to pass Q-level-clearance to work in a secure government facility including credit, drug, and legal background checks required.
• Strong attention to detail with ability to manage large volumes of data and documentation accurately.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills; able to interface professionally at all levels.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with Maximo, Bluebeam, and dashboard systems preferred.
• Ability to manage multiple tasks, meet deadlines, and adapt to shifting priorities.
• Comfortable working independently and collaborating with cross-functional teams.
• Confidentiality and discretion with sensitive information such as payroll, personnel data, and compliance-related materials.
• Must be able to sit or stand for extended periods and lift up to 25 lbs. occasionally (e.g., receiving deliveries or handling office supplies).

Nice To Haves

• Experience with government, compliance-regulated, or engineering environments is a plus.
• Minimal travel required, mostly local if any, for training or errands related to event coordination.

Responsibilities

• Serve as a central point of contact for technician support, internal coordination, and communication of operational updates.
• Manage uniform ordering and distribution, office supply inventory, and coordination of office equipment maintenance.
• Support the payroll process by preparing and verifying technician hours, coding labor reports, and entering data into the USE-NNSA Dashboard.
• Maintain training matrices, key logs, and calendars for PTO, on-call schedules, and events.
• Receive, dispatch, and document work orders from CPZ and Honeywell; update status in Maximo and the USE-NNSA Dashboard.
• Complete and file PMs and work orders digitally using Maximo, Bluebeam, and other systems.
• Assist in developing reports, tracking spreadsheets, and special project documentation.
• Provide backup support to the CPZ Helpdesk and Purchasing Agent, including PO creation, invoice reconciliation, and material receiving.
• Ensure accuracy in sensitive processes such as camera/photo handling and certification approvals.
• Support planning and logistics for internal events and celebrations.
• Assist with onboarding coordination and access setup for new hires.
• Act as liaison between field technicians and HR teams to help with scheduling, clearances, and general support.

Benefits

• Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off.
• An industry-leading benefits package, including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees