Physics and Astronomy Travel Specialist (part-time 17.5 hours/week)
About The Position
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. Physics and Astronomy Travel Specialist (part-time 17.5 hours/week) The Department of Physics & Astronomy at BYU is seeking a detail-oriented and proactive Part-Time Travel Specialist to support the travel needs and coordinate logistics for our faculty, staff, and students. This role is essential in coordinating domestic and international travel for faculty, staff, and students attending conferences, conducting research, and participating in academic collaborations while ensuring smooth and policy-compliant travel arrangements. Be part of a dynamic academic environment that supports groundbreaking research and global academic engagement. This is an excellent opportunity for someone who enjoys logistics, problem-solving, and working in an academic setting.
Requirements
- A firm commitment to the mission of BYU
- Minimum of 1 year of experience in travel planning, administrative support, or related field
- Excellent organizational skills and attention to detail, with the ability to maintain confidentiality of personal data
- Strong written and verbal communication skills
- Willingness to provide excellent customer service and effectively troubleshoot travel complications and changes
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Nice To Haves
- Associate’s degree or equivalent experience in business administration, travel coordination, or a related field
- Familiarity with university or research institution travel policies
- Experience working with faculty, students, and grant-funded travel
- Previous use of travel booking platforms and expense management systems (e.g., Deem, Workday)
Responsibilities
- Coordinate and facilitate booking of domestic and international travel, including flights, accommodations, ground transportation, and conference registrations in compliance with university policies and grant requirements.
- Prepare and submit travel spend authorizations and expense reports in accordance with university and grant policies with appropriate documentation.
- Liaise with faculty, staff, and students to understand travel needs and provide tailored support.
- Stay current on university travel policies, visa requirements, and international travel protocols and advisories.
- Ensure cost-effective planning to stay within approved travel budgets.
- Maintain accurate travel records and assist with post-travel reporting and audits.
Benefits
- Employee assistance program, available to the employee and all members of their household
- Access to the library
- Free on-campus parking
- Free UTA pass
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
