Philanthropy Assistant

Trust For the National Mall•Washington, DC

7d•$51,000 - $55,000

About The Position

The Philanthropy Assistant's primary role is to provide administrative support to the Vice President of Philanthropy in achieving the annual fundraising and campaign goals of the Trust. At times, this may include support for the Philanthropy leadership team and/or collaborative work with other teams. The Philanthropy Assistant also works closely with the Director, Office of the President & CEO to facilitate internal and external meetings and activities. Additional responsibilities include coordinating team activities, event support, moves management, and meeting preparation.

Requirements

Demonstrated proficiency in planning, arranging, and supporting meetings and domestic travel as necessary.
Ability to effectively manage team dynamics and adeptly prioritize tasks while maintaining necessary scheduling boundaries.
Proficiency with office productivity tools (Office 365 or Google Suite) is required, with an emphasis on Outlook, SharePoint, Teams, Word, Excel, and PowerPoint.
A commitment to integrity and professional ethics in working with confidential donor information as this requires discretion, ethical awareness, and strict compliance with privacy and security practices.
High emotional intelligence.
High energy and enthusiasm, with the ability to thrive in a dynamic and fast-paced environment.
Passion for and commitment to the Trust's mission and values.
Strong organizational skills and attention to detail.
Ability to prioritize and manage time and multiple tasks effectively while keeping another's tasks organized.
Strong written and verbal communication skills are essential for drafting emails, handling inquiries, interacting with internal and external stakeholders, and preparing briefings and reports.
Proactive collaboration and ability to anticipate needs with a flexible mindset.
Strong interpersonal skills and a positive and supportive attitude.
Some post-secondary education or administrative certification is desired; the appropriate level of education may vary depending on the extent and relevancy of professional experience.
Candidates should have the equivalent of at least 2 years of full-time experience providing similar scheduling and data support.

Nice To Haves

Experience in scheduling with high-profile individuals and corporate relations teams is beneficial.
Familiarity with Salesforce or similar CRM platform is highly beneficial.
Some experience in a nonprofit fundraising environment is preferred.

Responsibilities

Provide direct support to the Vice President of Philanthropy to ensure efficient use of time and attention; use discretion to prioritize requests, manage calendar to ensure all appointments and meetings are efficiently scheduled, make travel arrangements and dining reservations, and negotiate with other schedulers.
Prepare materials and information in support of donor meetings; submit research requests, deliver meeting preparation materials, and assemble collateral packets.
Schedule internal meetings that require the Vice President of Philanthropy's attendance, including meetings across teams, monthly development committee meetings, and 1:1's with direct reports.
Coordinate meetings, travel, and logistics as needed to support the Director, Office of the President & CEO.
Assist with moves management; ensure that contacts, interactions, and conversions are properly logged and prepare reports for the Philanthropy leadership team when assigned.
Provide other administrative support for the Trust's philanthropic efforts as needed; assist with meeting agendas and minutes, support the Philanthropy team's reporting of goals and metrics, and collaborate with other teams in support of special events and campaigns.
Actively participate in building organizational and team culture aligned with the Trust's values.
Model collaboration and teamwork by performing other duties as assigned and/or approved.