Pharmacy Inventory Systems Specialist

Maxor National Pharmacy Services • Dublin, CA

12d • $33 - $38 • Onsite

About The Position

The Pharmacy Inventory Systems Specialist is a certified pharmacy technician who supports pharmacy operations through inventory management, data analysis, and system optimization. This role focuses on interpreting data from automated dispensing systems (e.g., Pyxis and Omnicell), forecasting medication needs, and ensuring inventory accuracy and regulatory compliance. The individual also serves as a super user during equipment and software implementations, providing training and support to pharmacy and department staff. Additionally, they perform cross-functional pharmacy technician duties as needed to support operational demands. Must be nationally certified and registered as a pharmacy technician in California. Position Location Santa Rita Jail Pharmacy located in Dublin, CA 94568 Additional Note: This role is currently fully on-site. While there may be opportunities for a hybrid schedule in the future, this is not guaranteed and would depend on business needs. Work schedule: May be required to work rotating shifts including holidays. VytlOne is the nation’s only independent, fully integrated total pharmacy solutions partner. We lead with integrity, offering mission-driven hospitals, health systems, health centers, and employer partners a smarter way to unlock revenue, growth, and better outcomes. Our innovative model combines customized pharmacy management, 340B program expertise, specialty pharmacy, and PBA/PBM solutions—delivering excellence through tailored strategies and collaborative partnerships. At VytlOne, we’re not just transforming pharmacy—we’re making a purposeful impact on the communities we serve. At VytlOne , our purpose is at the heart of everything we do. People join us not just for a job, but to be part of something bigger—where their work truly matters. We foster a culture of authenticity , where you’re encouraged to be yourself and a place to grow, collaborate and make an real difference. With over 1,600 passionate professionals across nearly every U.S. state, we operate as One Team , united by a bold mission and a spirit of innovation. Here, you’ll find a place where your ideas are heard, your contributions are valued, and your career can thrive.

Requirements

• Requires national certification and current registration as a pharmacy technician in California.
• Minimum of 3 years of experience as a certified pharmacy technician, with a strong background in pharmacy operations.
• At least 2 years of hands-on experience managing inventory using automated drug dispensing systems, such as Pyxis and Omnicell.
• Strong analytical skills with the ability to interpret data, identify trends, and solve problems.
• Excellent communication skills—written, verbal, and data storytelling.
• High attention to detail with strong organizational and problem-solving abilities.
• Adaptable and proactive, with a collaborative mindset and “can-do” attitude.
• Solid understanding of pharmacy regulations and ethical standards, with the ability to interpret and apply relevant laws.
• Physical ability to stand or walk for extended periods and lift/carry supplies and equipment.
• Ability to interact effectively with diverse individuals to support optimal patient care.
• SECURITY REQUIREMENTS: Security Clearance required per site/correctional facility requirements.

Nice To Haves

• Bachelor’s degree in Pharmacy, Healthcare Administration, or a related field (preferred)
• Equivalent experience in an outpatient or retail pharmacy setting may be substituted for Bachelor’s degree.
• Demonstrated proficiency in Microsoft Excel, including advanced functions such as pivot tables, data slicers, and SQL queries for inventory analysis and reporting is highly preferred.
• Experience working with electronic health records (EHR) and integrating pharmacy systems.
• Proficiency in Microsoft Excel, including advanced functions such as pivot tables, data slicers, and SQL queries.
• Experience with automated drug dispensing systems (e.g., Pyxis, Omnicell).
• Familiarity with electronic health records and system integration.

Responsibilities

• INVENTORY MANAGEMENT: Monitor and analyze inventory data from Pyxis, automated dispensing systems, and electronic health records to ensure accuracy and resolve discrepancies.
• Support the implementation of automated dispensing cabinets, including setup, inventory configuration, and coordination with vendors and Pharmacy IT.
• Maintain the operational integrity of automated dispensing systems by managing user profiles, troubleshooting equipment issues, coordinating service calls, performing audits and cycle counts, and overseeing system upgrades.
• Oversee Pyxis inventory, including utilization, optimization, audits, expired items, and resolution of stock shortages.
• Manage Pyxis system requests, such as adding new users, addressing service issues, and ensuring cabinet connectivity.
• REPORTING AND ANALYSIS Leverage Microsoft Excel and other data tools (e.g., pivot tables, slicers, SQL queries) to generate reports and uncover trends in medication usage and inventory.
• Evaluate inventory performance by analyzing metrics such as expenditures, efficiency gains, losses, and prescribing patterns.
• Develop and maintain key performance indicators (KPIs) to monitor and improve inventory management.
• Conduct regular audits to ensure inventory accuracy and regulatory compliance.
• Provide actionable insights and recommendations based on data analysis to enhance inventory practices and support operational decisions.
• COMPLIANCE AND QUALITY CONTROL Monitor the availability and utilization of medications listed in the pharmacy catalog.
• Conduct Inventory turn/utilization reviews and recommend updates to maximize storage including the addition of new medications or removal of outdated combinations.
• Research and identify cost-effective sources for medication procurement.
• Ensure compliance with HIPAA regulations, as well as state and federal pharmacy laws and safety standards.
• Develop, implement, and oversee quality control measures to ensure the safety, accuracy, and efficacy of medications.
• TRAINING AND ENABLEMENT Train pharmacy and nursing staff on proper use of Pyxis and inventory procedures.
• Participate in pharmacy orientation programs, technician training, staff meetings, and in-service education as required by the facility and department.
• Participate in the Performance Improvement Program and other departmental initiatives.
• Lead efforts to improve team efficiency, knowledge sharing, and operational effectiveness.

Benefits

• Comprehensive mental health and wellbeing resources
• Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 individual annual medical deductible and $25 office visit copays, with low biweekly premiums
• Company-paid basic life/AD&D, short-term and long-term disability insurance
• Rx, dental, vision, other voluntary benefits, and FSA
• Employer-matched 401k Plan
• Industry-leading PTO plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level