Pharmacy Inventory Specialist - Outpatient Pharmacy

Boston Medical Center • Boston, MA

3d • $19 - $27

About The Position

POSITION SUMMARY: Under the direction of the Outpatient Pharmacy Supply Chain Manager and Supervisor, and according to department policies and procedures, and guidelines, the individual is responsible for supporting all aspects pertaining to the inventory management of outpatient, retail, mail order pharmacy pharmaceuticals, Durable Medical Equipment Prosthetics Orthotics and Supplies (DMEPOS), and maintenance of pharmacy medication and associated supplies. This includes but is not limited to: receiving daily medication orders from vendors, monitoring inventory levels, rotating stock, and effectively utilizing return process to ensure proper credit is received from drug wholesaler. Position: Outpatient Pharmacy Department: Inventory Specialist Schedule: Full Time ESSENTIAL RESPONSIBILITIES / DUTIES: Validates and processing daily medication shipments by reviewing for accuracy, ensuring proper storage conditions and reconciling within vendor systems. Facilitates the management of medication inventories by; making sure drug product is within date, rotate inventory as necessary, stored within USP guidelines, timely and accurate stocking of daily wholesaler deliveries. Maintains all medication shelves and storage areas in a clean, organized, and orderly fashion. Processes all drug returns promptly and appropriately within the necessary management system. Adjusts inventory levels as needed when returns are processed. Makes sure packaged returns meet manufactures and wholesaler shipping requirements. Reviews invoices to reconcile credits processed. Maintains compliance with DSCSA requirements related to order receiving, exception handling, transfer of inventory, and return of medications to vendors. Responsible for Secure File Transfer Protocol (SFTP) transmissions and Electronic Data Interchange (EDI) files (importing and exporting of drug inventory files) and then verify successful transmission. Responsible for identifying faults in EDI transmissions and alerting management to discuss plan of correction. Responsible for identifying affected medication recalls, reconciling inventory to maintain compliance, and reporting to necessary regulatory and supervisory personnel as appropriate Ability to make sound decisions and conduct follow up calls for problematic medications deliveries to the facility, from the wholesaler. Responsible for tracking dropship medications throughout the health system and maintaining supportive documentation; e.g. packing slips. Reports any incorrect shipments and other safety issues to the supervisor immediately. Performs cycle counts of inventory on a regular basis to investigate and rectify discrepancies. Executes returns of expired non-controlled medications via the reverse distributor. Remains informed by reading all department communications. Maintains record of daily transaction documents and processes appropriate paperwork for transferring medication and supplies between pharmacies. Ensures assigned tasks are accurate and reviewed by supervising personnel as required before completing critical tasks. Performs all department required quality assurance responsibilities. Adheres to department and hospital standards, including the following Exhibits model AIDET behaviors. Conforms to the hospital standard of contact so that the best possible customer service and patient care may be provided: Conducts interpersonal relationships with patients, visitors, physicians and fellow employees in a courteous and customer-focused manner. Maintains maintain strict confidentiality of all personal/health sensitive information. Anticipates and is responsive to the service needs of the pharmacist relative to supporting pharmacy services. Utilizes hospital’s behavioral standards as the basis for decision making and to support the hospital’s mission and goals. Follows established Hospital infection control and safety procedures. Performs other related tasks as needed. Must adhere to all of BMC’s RESPECT behavioral standards. (The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

Requirements

• High school diploma or equivalent degree and strong mathematical skills.
• Registration as a Pharmacy Technician with the Massachusetts Board of Pharmacy.
• National pharmacy technician certification from either Pharmacy Tech Certification Board (PTCB) or Exam of Certified Pharmacy Techs (exCPT)
• Requires at least 3 - 4 years of related experience (shipping, receiving, material handling, or maintaining inventory or pharmacy experience preferred)
• Ability to speak the English language, read, interpret and follow complicated verbal and written instruction with precision, accuracy and dependability
• Ability to work independently to accomplish assigned daily tasks to expectation, consistently, and on-time.
• Effective and strong interpersonal skills to interact appropriately with nursing staff, patients, families/visitors, physicians, and other hospital staff.
• Strong analytical and mathematical skills.
• Ability to multi-task, prioritize essential tasks and meet deadlines.
• Microsoft Office; Excel, Word; and ability to adapt to specialized inventory/stock control software to track and record inventory levels.
• Ability to readily adapt to changes in schedule specifications, and work priorities as the business and customer needs demand.
• Physical ability to lift heavy loads as required for filling medication supply orders.
• Must maintain the required level of competency to perform the essential duties and responsibilities.

Nice To Haves

• Some college, and associates or Bachelor’s degree
• Familiarity with 340B and Wholesale Acquisition Cost (WAC) ordering and dispensing.
• Experience with QS1 – NRX or similar outpatient pharmacy operating system.
• Experience with Arxium, Parata, ScriptPro or similar medication automation systems

Responsibilities

• Validates and processing daily medication shipments by reviewing for accuracy, ensuring proper storage conditions and reconciling within vendor systems.
• Facilitates the management of medication inventories by; making sure drug product is within date, rotate inventory as necessary, stored within USP guidelines, timely and accurate stocking of daily wholesaler deliveries.
• Maintains all medication shelves and storage areas in a clean, organized, and orderly fashion.
• Processes all drug returns promptly and appropriately within the necessary management system.
• Adjusts inventory levels as needed when returns are processed.
• Makes sure packaged returns meet manufactures and wholesaler shipping requirements.
• Reviews invoices to reconcile credits processed.
• Maintains compliance with DSCSA requirements related to order receiving, exception handling, transfer of inventory, and return of medications to vendors.
• Responsible for Secure File Transfer Protocol (SFTP) transmissions and Electronic Data Interchange (EDI) files (importing and exporting of drug inventory files) and then verify successful transmission.
• Responsible for identifying faults in EDI transmissions and alerting management to discuss plan of correction.
• Responsible for identifying affected medication recalls, reconciling inventory to maintain compliance, and reporting to necessary regulatory and supervisory personnel as appropriate
• Ability to make sound decisions and conduct follow up calls for problematic medications deliveries to the facility, from the wholesaler.
• Responsible for tracking dropship medications throughout the health system and maintaining supportive documentation; e.g. packing slips.
• Reports any incorrect shipments and other safety issues to the supervisor immediately.
• Performs cycle counts of inventory on a regular basis to investigate and rectify discrepancies.
• Executes returns of expired non-controlled medications via the reverse distributor.
• Remains informed by reading all department communications.
• Maintains record of daily transaction documents and processes appropriate paperwork for transferring medication and supplies between pharmacies.
• Ensures assigned tasks are accurate and reviewed by supervising personnel as required before completing critical tasks.
• Performs all department required quality assurance responsibilities.
• Adheres to department and hospital standards, including the following Exhibits model AIDET behaviors.
• Conforms to the hospital standard of contact so that the best possible customer service and patient care may be provided: Conducts interpersonal relationships with patients, visitors, physicians and fellow employees in a courteous and customer-focused manner.
• Maintains maintain strict confidentiality of all personal/health sensitive information.
• Anticipates and is responsive to the service needs of the pharmacist relative to supporting pharmacy services.
• Utilizes hospital’s behavioral standards as the basis for decision making and to support the hospital’s mission and goals.
• Follows established Hospital infection control and safety procedures.
• Performs other related tasks as needed.
• Must adhere to all of BMC’s RESPECT behavioral standards.

Benefits

• BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees