PERSONNEL SERVICES SPECIALIST-STAFFING - 60010010

State of Florida • Alachua, FL

23h • $40,000 • Onsite

About The Position

The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. The vision is to have a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families, delivering world-class and continuously improving service. The core values include integrity, loyalty to a code of ethics, courage, transparency, accountability, respect for diversity, open communication, and a commitment to excellence. Core competencies include Systems Integration, Vendor Relationship Management, Data Analytics, and World Class Workforce. This position applies Human Resources’ Guiding Principles of Excellent service delivery and support to customers, enabling employees to help the vulnerable, empowering HR to be more innovative, and bringing organization and standardization to the entire Department. The incumbent will have direct access to agency managerial employees and confidential information related to employer/employee relations, collective bargaining, and other personnel issues, requiring a high degree of confidentiality. This is independent professional work involving a variety of assignments.

Requirements

• 1 year of professional or non-professional Human Resources experience
• Knowledge of computer software including applications (i.e., Outlook, Word, Excel, PowerPoint, etc.)
• Knowledge of the Agencies and Department of Management Services Personnel rules, policies, and procedures
• Knowledge of People First
• Knowledge of methods of research tools, personal computers, data collection and analysis
• Skilled in business professional written and verbal communication
• Skilled in research techniques, analysis, and operating personal computers
• Skilled in time management
• Skilled in learning strategies using multiple approaches when learning
• Ability to utilize problem-solving techniques and make independent decisions
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to compose correspondence
• Ability to utilize problem-solving techniques

Nice To Haves

• 1 year of Recruitment and Staffing experience
• 1 year of experience working for a State of Florida Human Resources Office
• Experience working in the People First system
• Knowledge of Department of Management Services Personnel rules, policies, and procedures as it pertains to recruitment and selection
• Use of Human Resources Information Systems - for example: Footprints, DASH
• Experience with completing appointment action packets, request for personnel action (RPA) forms, or separation packets

Responsibilities

• Reviews and processes requests for Appointment Actions (Original, Reassignment, Promotion, Lateral and/or Demotion); Payroll actions related to pay changes (pay additives, etc.); and miscellaneous actions.
• Entering approved actions into the People First system by completing a Personnel Action Request (PAR).
• Conducts research and analysis regarding the aforementioned appointment and pay actions to provide customer service and assistance to the Department supervisors and managers.
• Documents all calls, requests and any required action into the appropriate information system/tracking database.
• Monitors/tracks ticketed items/actions in system(s) database(s) as required.
• Prepares and disseminates correspondence regarding Recruitment and Staffing matters.
• Creates and updates Excel, Word, and People First systems, spreadsheets, logs, processes, and documents.
• Assists with special projects with responsibility for providing input for developing solutions to human resource issues or concerns.
• Communicates the Departments concerns and expected results to project teams engaged in researching issues.
• Provides guidance/consultation to managers, supervisors, human resources liaisons and applicants.
• Interprets policies, procedures, rules and statutes and the ability to apply those interpretations when performing the duties of the position on a daily basis.
• Perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed