Personal Property Specialist

St Johns River Water Management District•Palatka, FL

1d•Onsite

About The Position

This is professional administrative work accounting for and monitoring all activities related to the daily operation of the District's Stores Warehouse, including customer service to District staff, maintenance of tangible personal property and central receiving at the District.

Requirements

Establish and maintain effective working relationships with co-workers, the public, staff at all levels, and external stakeholders from other governmental agencies and private entities
Communicate effectively, both oral and written
Work independently
Exercise independent judgment and skills
Warehouse management
Record keeping
Organizational and prioritizing skills
Proficient use of Microsoft applications and software (Excel, Word, Outlook, SharePoint, etc.)
Financial management software
An associate degree from an accredited community or state college in Business Administration or related degree and two years’ experience in property control, asset accountability, procurement, accounting, or other related experience.
Professional experience can substitute on a year-for-year basis for the required college education.
Valid State of Florida Driver’s License.

Responsibilities

Disposes of all District surplus tangible personal property, both capital and non-capital assets. Research capital asset records, completes the necessary paperwork, and obtains approvals for disposal (donation, trade-in, auction, or scrap). Notifies Risk Manager of incoming and outgoing assets for insurance purposes.
Tasks associated with receipt of capital assets, including but not limited to receiving, identifying/tagging, and recording capital assets; document and process requests to transfer assets to other divisions or surplus. Reviews p-card reports and purchase orders to identify new capital assets for tagging. Provides logistical support for vendors, procurement, and other staff for delivery and return of assets. Provides assistance in conducting the annual physical inventory of the District’s tangible personal property. Maintains proper documentation for all capital asset transactions, from acquisition to disposal, for annual audit.
Assists with daily operation of the Stores Warehouse pursuant to District policies and procedures, including but not limited to ordering/receiving/delivery; stocking/issuing (inventory control); reporting/updating and maintaining financial database; monitoring inventory usage; assigning/entering new stock numbers.
Initiates orders to replenish Store Warehouse stock using assigned p-card and/or purchase requests, as necessary; assists in obtaining price and availability quotes for inventory; coordinates the delivery and distribution of stock items from vendors to various service centers/offices, as requested, ensures that the transfer or property from one location to another is properly recorded.
Provides Stores/Capital Asset reports as requested by supervisor or other inquiries.
Aids with portions of the District’s Recycling Program (metal and cardboard recycling).