Personal Assistant

Barclays • New York, NY

20d • $80,000 - $115,000 • Onsite

About The Position

Purpose of the role To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams. Join us as a Personal Assistant supporting senior executives and leadership teams through high-quality administrative and organizational support. In this role, you will manage complex calendars, coordinate meetings, and serve as a trusted point of contact to ensure seamless day-to-day operations. You will proactively anticipate business needs, prioritize competing demands, and ensure timely execution of administrative tasks. This position requires discretion, strong organizational skills, and the ability to operate with professionalism in a fast-paced environment.

Requirements

• Experience supporting executives or senior leaders in a personal assistant or administrative role
• Ability to manage calendars, schedule meetings, and coordinate logistics using Outlook
• Experience arranging travel, managing itineraries, and processing expense reports
• Attention to detail with the ability to handle confidential and sensitive information
• Verbal and written communication skills with a professional presence
• Time management skills with a proactive, organized, and team-oriented approach

Responsibilities

• Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
• Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

Benefits

• Barclays employees are eligible for a suite of competitive and generous employee benefits, including medical, dental and vision coverage, 401(k), life insurance, and other paid leave for qualifying circumstances.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees