Personal Assistant

Amazing Explorers Academy•Orlando, FL

10d

About The Position

We are looking for a highly organized, proactive, and resourceful Personal Assistant to support our COO. She is a fast-moving, big-picture thinker who is constantly coming up with ideas and finding solutions. The right person for this role is smart, dependable, and able to figure things out independently. This role is perfect for someone who enjoys helping a dynamic leader operate at her best. Responsibilities include managing a variety of personal and professional tasks, coordinating travel, handling errands, and supporting projects that require attention to detail and thoughtful execution.

Requirements

Extremely organized with strong attention to detail
Intellegent, resourceful, and able to figure things out independently
A self-starter who notices what needs to be done without direction
Creative and thoughtful when handling gifts, planning details, or problem-solving
Reliable, hardworking, and positive
Comfortable managing multiple priorities in a fast-paced environment

Nice To Haves

Previous assistant, administrative, or coordination experience is a plus

Responsibilities

Anticipate the COO’s needs and proactively solve problems
Book and coordinate travel, including flights, hotels, transportation, tours, and itineraries
Run errands and coordinate personal and office needs (meals, supplies, etc.)
Curate and order thoughtful gifts for staff, partners, and special occasions
Research and purchase items as requested
Ensure the office and workspace remain organized and well-stocked
Communicate with vendors, staff, and partners when needed
Track tasks and follow up to ensure projects and details are completed efficiently