Personal Assistant
About The Position
The Personal Assistant is responsible for supporting the Company’s president by performing a variety of administrative tasks. The responsibilities include managing calendars, making travel arrangements, and supporting the president with day-to-day tasks to allow for focus on strategy, and on growth. S/he must be well-organized, have exceptional time management skills and be able to anticipate needs while acting with minimal guidance. Seeking a highly capable Personal Assistant to directly support president with daily operations, project coordination, communications, and administrative execution Support selects personal tasks to reduce executive cognitive load The ideal candidate is organized, proactive, discreet, and capable of handling both professional and personal tasks with precision and judgment
Requirements
- Experience as Personal Assistant, or similar role
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to manage multiple priorities without constant oversight
- Comfortable operating in fast-moving, evolving environments
- Proficient with common productivity tools (email, calendars, documents, cloud storage)
- Ability to quickly learn new systems and workflows
- Ability to quickly adapt
- Proactive rather than reactive
- Detail-oriented with strong follow-through
- Calm under pressure, adaptable, and solution-focused
- Able to take direction, then execute independently
- High school diploma required; bachelor’s degree preferred
- A minimum of five (2) years’ experience
- Microsoft Office Skills, with an ability to become familiar with other programs and software
- Strong organizational, project management and problem-solving skills
- Exceptional interpersonal skills
- Excellent customer service orientation and professional demeanor
- English preferred, Bi-Lingual (English/Spanish) desired.
- This is a high-trust position requiring confidentiality, reliability, trustworthiness and strong independent decision-making
Responsibilities
- Manage calendars, scheduling, reminders, and time-blocking
- Assist with travel planning, reservations, and itineraries
- Coordinate appointments and scheduling conflicts
- Coordinate meetings, calls, and follow-ups
- Act as a point of contact for inbound communications when appropriate
- Draft, format, proofread, and organize documents and reports
- Track project timelines, deliverables, and outstanding tasks
- Draft and manage emails on behalf of the executive (as directed)
- Handle phone calls, scheduling requests, and general correspondence
- Maintain professional tone, clarity, and discretion in all communications
- Run business-related errands as needed
- Anticipate needs and proactively solve problems before they escalate
Benefits
- PMG will offer a competitive compensation package commensurate with the background and experience of the applicant.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
11-50 employees
