Personal Assistant to the Marketing Director

EMD Sales Inc•Baltimore, MD

4h•Onsite

About The Position

Are you highly organized, energetic, and love keeping things running smoothly behind the scenes? The EMD Team is looking for a Personal Assistant to the Marketing Director who thrives in a fast-paced, creative environment where no two days look the same. This role blends executive-level administrative support with hands-on marketing coordination. You’ll be the right hand to the Marketing Director—helping manage schedules, support campaigns, and keep operations organized, efficient, and moving forward with style. At EMD, we don’t just work—we create, build, and execute with purpose. When you join our team, you become part of a collaborative, high-energy environment where your ideas and input are valued, you get exposure to real marketing campaigns and business operations, every day brings new challenges and growth opportunities, you’re part of a team that moves fast, supports each other, and celebrates wins together, and you gain hands-on experience in marketing, events, and executive operations. We believe in growth, creativity, and building something bigger together—and we want you in on it.

Requirements

Previous experience as a Personal Assistant, Administrative Assistant, or Marketing Assistant
Strong organizational skills and ability to multitask in a fast-paced environment
Excellent written and verbal communication skills
Proficient in Microsoft Office, Google Workspace, and Canva (or similar tools)

Nice To Haves

Bilingual (English/Spanish) strongly preferred
Experience in food, retail, hospitality, or marketing industries is a plus

Responsibilities

Manage daily administrative tasks including filing, scanning, copying, typing, and document organization
Monitor and respond to company emails, resolving issues within scope
Filter and organize inbox communications (removing non-relevant promotional emails)
Communicate professionally via phone, email, and in person
Schedule both business and personal appointments
Coordinate travel arrangements (flights, hotels, transportation, dining)
Maintain and update company contact directory
Proofread, format, and create professional documents in English and Spanish
Complete data entry for leadership as needed
Greet and assist clients, vendors, and partners
Prepare meeting agendas, materials, and schedules
Pull and summarize information from emails, records, and documents
Support the Marketing Director with campaign execution for food products and retail promotions
Assist in creating and proofreading marketing materials (digital + print)
Help coordinate events, pop-up shops, and seasonal activations
Maintain vendor and customer records
Monitor and order office/marketing supplies as needed
Additional tasks as assigned by the Marketing Director or leadership team