AC199 - Personal Assistant/House Manager - Upper West Side

British American Household Staffing•New York, NY

6d•$60 - $65

About The Position

Creative and professional principals on the Upper West Side are seeking a Personal Assistant / House Manager to be responsible for overseeing the daily operations of a private household while providing high‑level personal and administrative support. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-moving environment. The ideal candidate is proactive, resourceful, and comfortable managing both household logistics and personal tasks with equal ease. The general schedule will be Monday through Thursday from 10am to 4pm.

Requirements

Experience as a Personal Assistant, House Manager, Estate Manager, or similar role.
Strong organizational and multitasking abilities.
Excellent communication skills and a high level of professionalism.
Ability to maintain confidentiality and exercise discretion at all times.
Tech‑savvy; comfortable with scheduling tools, spreadsheets, and communication apps.
Calm, solution-oriented, and able to adapt to shifting priorities.
Legal to work in the U.S.

Responsibilities

Ensure the home runs smoothly, efficiently, and to a high standard.
Maintain household schedules, maintenance calendars, and project timelines.
Oversee home organization systems, inventories, and supply management.
Coordinate with vendors, contractors, and service providers; supervise repairs and maintenance.
Manage household manuals, procedures, and operational checklists.
Manage personal calendars, appointments, reservations, and travel arrangements.
Run errands, handle shopping, returns, and gift sourcing.
Assist with event planning, dinner parties, and small gatherings.
Prepare daily briefings, reminders, and follow‑ups to keep principals organized.
Provide concierge‑style support, anticipating needs before they arise.
Excellent writing skills for email correspondence.
Maintain organized records.
Handle correspondence, filing, and light administrative tasks.
Research and coordinate purchases, services, and special projects.
Conduct regular walkthroughs to identify maintenance or safety issues.
Manage seasonal tasks such as HVAC servicing, window cleaning, and rug cleaning.