Permitting Analyst

Petroleum Field Services LLC

1d•Remote

About The Position

The Permitting Analyst is responsible for executing end-to-end permitting services for energy and infrastructure projects, including oil and gas, renewables, and related facilities and linear infrastructure. The role supports assigned projects from intake through approval, including preparation of permit applications and supporting documentation, coordination of internal inputs, and agency submittal follow-through. The Permitting Analyst maintains accurate status and timeline visibility for Project Managers and clients, supports routine agency coordination and deficiency responses, and ensures permit deliverables are accurate, complete, and agency-ready. The Permitting Analyst coordinates permitting work across internal teams (Project Management, Survey, Engineering, GIS) and external stakeholders (clients, agencies, and vendors) to ensure submittals align with applicable federal, state, and local requirements. Typical scopes include county and municipal permits, state oil and gas commission filings (e.g., ECMC, TX RRC, WOGCC, NMOCD), and federal permitting (e.g., BLM ROW/APD), along with permit condition tracking and compliance support through post-approval reporting and closeout as assigned.

Requirements

Permitting execution: Demonstrated ability to prepare, coordinate, and submit permitting packages across local, state, and federal jurisdictions; able to manage multiple concurrent permits with competing deadlines.
Regulatory process knowledge: Working knowledge of permitting workflows and agency expectations for energy and infrastructure projects, including typical requirements for state oil and gas commissions and federal land permitting (e.g., BLM).
Project coordination: Strong ability to manage intake, scope confirmation, dependencies, and deliverable schedules; anticipates constraints and communicates impacts early.
Quality and attention to detail: Produces accurate, complete, agency-ready submittals; consistently applies QA/QC practices, checklists, and documentation standards.
Communication: Clear, timely communication with Project Managers, clients, agencies, and internal teams; able to document requirements, decisions, and status updates.
Client service and professionalism: Maintains professional presence and responsiveness; handles agency and client interactions with sound judgment and appropriate escalation.
Organization and prioritization: Able to run a permitting queue, prioritize effectively, and maintain reliable tracking of tasks, due dates, and ownership.
Technical proficiency: Proficient with Microsoft 365 (Outlook, Teams, Excel, Word); comfortable learning and using permitting portals, project tracking tools, and document management systems.
Independent work habits: Able to work effectively in a remote environment, maintain responsiveness during core business hours, and meet deadlines with minimal supervision.
Education: High school diploma or equivalent.
Experience: 3+ years of experience in permitting, regulatory support, or compliance tracking for energy and infrastructure projects (oil and gas, renewables, and related facilities and linear infrastructure).
Permitting experience: Demonstrated experience preparing and submitting permit applications and coordinating supporting documentation for local, state, and/or federal jurisdictions.
Coordination experience: Experience coordinating with internal teams and external stakeholders (Project Managers, clients, agencies, and vendors) to meet timelines and quality expectations.
Systems and documentation: Experience maintaining organized project records, permit tracking, and documentation to support visibility and predictable delivery.

Nice To Haves

Multi-jurisdiction experience: Experience supporting permitting across multiple counties and agencies, with familiarity across varying requirements and submittal expectations.
Agency-specific familiarity: Prior experience with ECMC, TX RRC, WOGCC, NMOCD, and/or BLM permitting processes and common submittal requirements.
Permit conditions and closeout: Experience tracking permit conditions, post-approval reporting, and closeout requirements through project execution.
Process improvement: Experience developing checklists, templates, SOPs, dashboards, or workflow improvements that reduce rework and increase visibility.
Professional services delivery: Experience supporting multiple clients and projects simultaneously in a consulting/professional services environment.
Education: Associate’s or Bachelor’s degree in Environmental Science, Natural Resources, Planning, GIS, Engineering, or a related field.
Agency familiarity: Experience with state oil and gas permitting processes (e.g., ECMC, TX RRC, WOGCC, NMOCD) and/or federal permitting (e.g., BLM ROW/APD).
Multi-state experience: Experience supporting permitting across multiple states or basins (e.g., Colorado, Texas, New Mexico, Wyoming).
Post-approval compliance: Experience tracking permit conditions, post-approval reporting obligations, and closeout requirements through project execution.
Professional services: Prior experience in a professional services/consulting environment supporting multiple clients and deadlines.

Responsibilities

Execute permitting work for assigned projects from intake through approval, including application preparation, supporting exhibits, and submittal packaging.
Confirm permit scope, required inputs, dependencies, and target timelines with the Project Manager and internal teams.
Prepare and submit permit applications for local, state, and federal jurisdictions as assigned, following agency requirements and client standards.
Track permit status, approvals, conditions, and expirations; document requirements, constraints, and next steps and communicate impacts to the project team.
Support permit condition tracking and assigned post-approval obligations, including required reporting, notifications, and closeout documentation.
Coordinate with agencies to confirm procedures, timelines, and documentation requirements; document communications and outcomes.
Respond to routine agency questions and deficiency requests; coordinate corrections and resubmittals; escalate higher-risk issues as needed.
Coordinate with clients and internal teams (Project Management, Survey, Engineering, GIS) to obtain required inputs, resolve data gaps, and maintain schedule alignment.
Provide clear and timely status updates to Project Managers and clients, including risks, dependencies, and action items.
Produce accurate, complete permitting deliverables consistent with company standards; apply QA/QC checks prior to submittal.
Maintain organized project records and document control from initial intake through final approval and closeout.
Use and contribute to checklists, templates, and documented processes to reduce rework and improve predictability.
Identify recurring issues or bottlenecks and recommend process improvements to the Permitting Supervisor.
Maintain accurate task lists, due dates, and permit status tracking in department systems; keep permitting timelines current and visible.
Provide recurring updates to the Permitting Supervisor on workload, deadlines, constraints, and risks; support reporting needs as required.