Permit Manager

Otak • Philadelphia, PA

7h

About The Position

Owners Permit Manager is responsible for establishing and executing the projects overall permitting roadmap/framework and managing end-to-end permitting progress with key government/public agencies (e.g., EPA, USACE, state/city authorities, and other relevant stakeholders). He/She leads permit schedule management, concept submissions package control, and approval status tracking, ensuring timely permit issuance aligned with the Project Master Schedule and construction milestones. In addition, he/she monitors environmental impact assessment (EIA/NEPA) requirements and ongoing permit compliance to minimize regulatory, schedule, and construction risks, and provides integrated permitting status visibility to the Client. SCOPE OF MANAGEMENT: Establish a permitting roadmap/framework and detailed work flows (submissionreviewapprovalcompliance) for all stakeholders Manage overall permitting strategy, schedule, and execution status to identify and mitigate any impact on engineering, procurement, and construction activities. Manage government/public agency interface including EPA, USACE and other permitting authorities: meetings, technical coordination, submission protocols, and response management. Manage permit concept submissions and early engagement packages to de-risk later construction permit approvals. Implement integrated management of Construction Permit progress and link permitting deliverables and approvals to the Construction Plan/Construction Package (CP) and construction sequencing. Control submission package completeness and quality through checklists, request/response logs, status boards, and document control coordination. Prepare periodic and non-periodic Permit Strategy & Progress Reports with dashboards, including approvals forecasts and critical path risks. ROLES & RESPONSIBILITIES: [CAT 1] Permitting Roadmap / Framework & Procedure Develop and establish a project-wide Permitting Management Plan including authority matrix, stakeholder roles, and communication/escalation routes. Establish standardized procedures for: Permit concept submissions and pre-application meetings, Submission package development, internal review, and final filing Agency information request (RFI) handling and response workflow Approval tracking, conditions management, and closeout Unify permitting tools/forms/templates across stakeholders for consistent reporting and traceability (checklists, trackers, status boards, meeting minutes templates). [CAT 2] Permit Strategy & Government/Agency Interface Establish and maintain a permit strategy by permit type/authority (EPA, USACE, local/state agencies) including dependencies, risks, and mitigation actions. Lead/coordinate owner-side communications with agencies, including: Coordination meetings, workshops, technical clarificationsRegulatory interpretations and alignment on submission expectations, Negotiation/support for review timelines and approval sequencing (as feasible) Provide strategic recommendations to the Client on permitting risks, regulatory constraints, and options to accelerate or de-risk approvals. [CAT 3] Permit Schedule Management & Integrated Progress Control Develop and maintain a Permit Schedule integrated with: Project Baseline Program / Master Schedule, Engineering deliverables and design release plan, Construction execution plan and CP milestones Monitor permit critical path items and proactively raise early warnings for schedule slippage, missing inputs, or agency delays. Link permit deliverables/approvals to construction readiness (e.g., permit-to-construct gates, work package constraints). [CAT 4] Submission Package Control, Tracking & Approvals Management Manage end-to-end submission package control, including: Submission package checklists (by permit type/authority) Completeness verification of technical documents, drawings, calculations, narratives, and forms Coordinating internal reviews with CM technical team, designer, and consultants Track and manage: Agency information requests, Response schedules and responsibilities, Approval status, approval conditions, and commitments Maintain status boards by airport/permit type (or by site/authority/permit category as applicable) showing submission dates, review cycles, current status, next actions, and forecast approval dates. [CAT 5] Environmental Impact Assessment & Permit Compliance Monitoring Coordinate environmental/permitting requirements including EIA/NEPA and related studies (as applicable) and ensure alignment with permitting packages and agency expectations. Establish and monitor Permit Compliance requirements: Permit conditions register, Compliance evidence and inspection readiness, Coordination with construction and HSE teams to ensure field execution meets permit conditions Escalate compliance risks and non-conformance concerns, and support corrective action planning with responsible parties.

Requirements

• BE/BS in Environmental Engineering, Civil Engineering, Planning, Construction Management, or related field (or equivalent practical experience in permitting/regulatory management).
• Proven experience managing US permitting and government/public agency coordination for industrial/infrastructure projects, including interface with EPA, USACE, and local/state authorities.
• Demonstrated capability to establish and operate a permitting roadmap/framework, including schedules, trackers, workflows, and governance.
• Strong knowledge of permitting deliverables, review cycles, and typical submission components (technical narratives, drawings, calculations, compliance plans, environmental documentation).
• Experience integrating permitting into project schedules (Primavera P6/MS Project) and linking approvals to construction readiness and work packaging.
• Solid understanding of environmental impact assessment processes and construction-phase permit compliance monitoring and reporting.
• Strong risk management mindset: ability to identify permitting constraints early and implement mitigation strategies.
• Excellent communication and coordination skills to manage multi-party stakeholders (Owner/CM/Designer/Contractors/Authorities).
• US project experience strongly desirable.
• Bilingual (Korean & English) preferred/required depending on project stakeholder needs.
• Knowledge of Primavera or MS Project.
• Knowledge of Project Management of construction projects.
• Ability to effectively communicate and coordinate progress, cost, construction activities with project stakeholders.

Responsibilities

• Develop and establish a project-wide Permitting Management Plan including authority matrix, stakeholder roles, and communication/escalation routes.
• Establish standardized procedures for: Permit concept submissions and pre-application meetings, Submission package development, internal review, and final filing Agency information request (RFI) handling and response workflow Approval tracking, conditions management, and closeout Unify permitting tools/forms/templates across stakeholders for consistent reporting and traceability (checklists, trackers, status boards, meeting minutes templates).
• Establish and maintain a permit strategy by permit type/authority (EPA, USACE, local/state agencies) including dependencies, risks, and mitigation actions.
• Lead/coordinate owner-side communications with agencies, including: Coordination meetings, workshops, technical clarificationsRegulatory interpretations and alignment on submission expectations, Negotiation/support for review timelines and approval sequencing (as feasible) Provide strategic recommendations to the Client on permitting risks, regulatory constraints, and options to accelerate or de-risk approvals.
• Develop and maintain a Permit Schedule integrated with: Project Baseline Program / Master Schedule, Engineering deliverables and design release plan, Construction execution plan and CP milestones Monitor permit critical path items and proactively raise early warnings for schedule slippage, missing inputs, or agency delays. Link permit deliverables/approvals to construction readiness (e.g., permit-to-construct gates, work package constraints).
• Manage end-to-end submission package control, including: Submission package checklists (by permit type/authority) Completeness verification of technical documents, drawings, calculations, narratives, and forms Coordinating internal reviews with CM technical team, designer, and consultants Track and manage: Agency information requests, Response schedules and responsibilities, Approval status, approval conditions, and commitments Maintain status boards by airport/permit type (or by site/authority/permit category as applicable) showing submission dates, review cycles, current status, next actions, and forecast approval dates.
• Coordinate environmental/permitting requirements including EIA/NEPA and related studies (as applicable) and ensure alignment with permitting packages and agency expectations.
• Establish and monitor Permit Compliance requirements: Permit conditions register, Compliance evidence and inspection readiness, Coordination with construction and HSE teams to ensure field execution meets permit conditions Escalate compliance risks and non-conformance concerns, and support corrective action planning with responsible parties.

Benefits

• HG USA employees enjoy competitive salaries; discretionary performance bonuses; no-cost medical, dental, vision, life and disability insurance, HRA/HSA; a 401(k)-retirement match that is 100% vested immediately; Paid Time Off (PTO) accrual based on your industry experience rather than your seniority plus 9 paid holidays per year; a commuter allowance (based on your office location); support for your professional registration and/or certification fees; and much more!
• If you are out of the area and interested in relocating for this opportunity, relocation assistance may be provided.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager