Permit Coordinator

Freedom Forever•Mascoutah, IL

5d•$21 - $24•Onsite

About The Position

The Permit Coordinator is responsible for assembling all documents required for permitting, submitting, and obtaining all building permits for the designing of PV and PV+ Storage systems. They will interface with in-house designers and city officials, working with them to prepare and review all paperwork and drawings necessary to receive building permits and resolve objections related to Building, Zoning and Planning Departments as needed. It is the responsibility of the Permit Coordinator to keep the installation ready flow consistent.

Requirements

Strong attention to detail while producing accurate and high-quality work
Experience interfacing with municipality electrical and building departments
Intermediate Computer Skills Needed. Experience with DocuSign, Adobe .pdf, Outlook, Excel, and Word preferred
Previous office or clerical experience preferred
Must be self-motivated as well as thrive in a team environment
Ability to manage workflow while multitasking
Excellent customer service skills required
Excellent written and verbal communication skills required
Regular, reliable, and predictable attendance required
Ability to work well with others in a collaborative team environment
Must be self-motivated as well as thrive in a team environment
Ability to manage workflow while multitasking
Excellent customer service skills required
Excellent written and verbal communication skills required
Regular, reliable, and predictable attendance required
Ability to work well with others in a collaborative team environment
Intermediate Computer Skills Needed. Experience with DocuSign, Adobe .pdf, Outlook, Excel, and Word preferred
Attend weekly webinars or departmental calls
Must have a valid state driver’s license and clean driving record

Responsibilities

Organize and maintain pipelines of permit submitted, permit approved, past expected date, and upcoming expected dates, ensuring that submissions take place within SLA and all AHJ requests are responded to and/or actioned within one business day
Call cities and counties for application process(es), costs, status updates, & to confirm project jurisdiction
Prepare routes for permit techs as necessary – submitting and issuing permits, performing research at an AHJ, visiting customer’s homes to obtain signatures, and other necessary project tasks
Fill out permit applications/ print if needed. Print plans per AHJ and SOW requirements. Submit plans electronically
Upload approved plans and job cards to our CRM/ERP
Upload corrections and notify the design team in our CRM/ERP
Coordinate Permit Technicians, check to see how permit techs are progressing throughout the day, act as support and help solve any issues
Use and understand various BI reports to make educated decisions and reprioritize to address growing queues
Escalate system and process issues to the Regional Permit and Inspection Manager, Branch Manager, or Regional Engineering Manager as necessary
Request checks from Accounting; Ensure all checks are accurately recorded in the Master Accounting tracker, and ensure voided checks make it back to Accounting
Manage expense reports and meet the weekly deadline for expenses to be submitted. Failure to do so can result in disciplinary action, up to and including termination
Perform other duties as assigned