People Operations Specialist
About The Position
Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. We’re looking for a People Operations Specialist to support and improve how our People systems and processes function behind the scenes. In this role, you’ll ensure that our day-to-day HR operations are efficient, accurate, and compliant while also driving improvements that help us scale and better support our employees. This role is ideal for someone who is detail-oriented, process-minded, and comfortable navigating both structure and ambiguity. In this role, you will be part of a small, thoughtful People Ops team supporting a technically sophisticated and intellectually curious company. We care about doing things right—and doing them well—and we’re looking for someone who enjoys the operational backbone of making that happen.
Requirements
- 2–5 years of experience in HR operations, people systems, or related roles
- Hands-on experience using Workday HCM including report development
- Meticulous attention to detail and a proactive approach process improvement
- A problem-solving mindset with strong prioritization and multitasking abilities
- Analytical capability to work with dataset— identify discrepancies, clean data, and interpret reports
- Ability to thrive in both structured and dynamic environments
- Strong written communication and documentation skills
- Experience with workflow automation tools and HRIS platforms (Workday) is a required
- A general understanding of compliance basics (e.g., FLSA, I-9s, employee classifications) is a plus
- Ability to be onsite in the Berkeley Office three day per week
Nice To Haves
- A general understanding of compliance basics (e.g., FLSA, I-9s, employee classifications) is a plus
Responsibilities
- Support key HR processes across the employee lifecycle, including onboarding, offboarding, changes in employment status, and employee data management
- Maintain and optimize our HRIS (Workday) ensuring data integrity and workflow efficiency
- Coordinate with cross-functional teams (Finance, Legal, IT) to support employee changes and ensure alignment across systems
- Maintain clear, up-to-date documentation of HR policies, SOPs, and FAQs
- Support compliance activities such as EEO reporting, I-9 management and audit requests
- Support annual HR cycles including benefits enrollment, performance reviews, compensation changes and engagement surveys
- Continuously assess and refine HR operations to increase scalability, clarity and efficiency
- Provide timely reporting and data analysis to support People related decisions
- Manage administrative support for the People team
- Assist with project-based People team initiatives
Benefits
- medical, dental and vision coverage
- life and AD&D insurance
- 20 days of paid time off
- 9 sick days
- a 401(k) plan with a company match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
