People Operations Specialist, Health & Safety and Leave Administration

Spire Motorsports•Mooresville, NC

About The Position

Are you ready to be part of a dynamic, passionate team in a rapidly growing company? We’re seeking a People Operations Specialist, Health & Safety and Leave of Absence Administration to join our team and contribute to our success. Spire is a forward-thinking company experiencing rapid growth in motorsports. Our team is filled with passionate, dedicated individuals who are committed to excellence and innovation. As we continue to expand, we need talented professionals like you to help us manage our growing people operations team effectively. Job Summary: The People Operations Specialist, Health & Safety and Leave Administration supports general people operations across the United States and Canada, with a dedicated focus on employee health and safety programs, leave of absence administration, and workers compensation. This role ensures alignment with all applicable employment and occupational health and safety legislation including OSHA and CNESST requirements and promotes a culture of safety, compliance, and employee well-being across all Spire entities.

Requirements

Strong attention to detail, organizational skills, and ability to manage multiple cases and jurisdictions concurrently.
Excellent communication and interpersonal skills with a high degree of professionalism and discretion.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict resolution skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite or related software.
Proficiency with or the ability to quickly learn the organizations HCMS.
Bachelor’s degree in Human Resources, Occupational Health & Safety, Business Administration, or related field preferred.
3–5 years of progressive HR experience with focus on safety, leave administration, and workers compensation.
In-depth knowledge of U.S. and Canadian employment standards and occupational safety requirements (e.g., FMLA, ADA, OSHA, CNESST, provincial leave and safety laws).

Nice To Haves

HR or safety certification preferred (PHR, SHRM-CP, CHRP, or CRSP).
Bilingual (English/French) proficiency an asset, particularly for Quebec-based compliance and communication.

Responsibilities

Administer the company’s health and safety programs and maintain compliance with EPA, OSHA (U.S.) and CNESST/provincial regulations (Canada).
Coordinate safety committees, incident reporting, inspections, and corrective action follow-up across all locations.
Maintain and file all required safety documentation, logs, and records, including OSHA 300/300A summaries and provincial injury reports.
Manage hazard communication programs, Safety Data Sheets, and chemical inventories.
Support safety audits, risk assessments, and training initiatives, ensuring records are properly maintained.
Oversee waste management programs and assist in filing EHS permits.
Partner with Facilities, Operations, and department leadership to ensure safe working conditions, ergonomic practices, and compliance with company policies.
Develop training materials and conduct EHS training sessions.
Coordinate required training programs such as Right-to-Know/HazCom, PPE, emergency preparedness, and provincial equivalents.
Track and monitor compliance with occupational health standards, first-aid certification, and annual safety program renewals.
Administer and track all employee leaves of absence including FMLA, ADA, personal, medical, parental, bereavement, and all applicable provincial and CNESST leaves.
Maintain accurate and confidential leave documentation, ensuring timely communication and compliance with both U.S. and Canadian labor standards.
Serve as the main point of contact for employees on leave, coordinating benefit continuation and return-to-work arrangements.
Facilitate workplace accommodation requests under the ADA (U.S.) and the Charter of Human Rights and Freedoms (Quebec) and provincial equivalents.
Partner with Payroll and Benefits teams to ensure correct coding, pay treatment, and benefits administration during all leave periods.
Manage and coordinate all workers compensation and workplace injury claims for both U.S. and Canadian employees.
File and track claims with insurance carriers, CNESST, and other applicable agencies, ensuring timely submission and accuracy.
Monitor modified-duty assignments, medical documentation, and return-to-work transitions.
Collaborate with Finance, Legal, and Operations to ensure compliance, cost tracking, and prevention initiatives.
Maintain required documentation and support data analysis for injury trends and program improvement.
Support day-to-day People Operations functions including employee relations, onboarding, policy administration, and HRIS record maintenance.
Maintain employee files, ensuring consistency with both U.S. and Canadian record retention requirements.
Participate in HR compliance audits, reporting, and annual policy reviews.
Support organizational initiatives in wellness, engagement, recognition, and training.
Provide exceptional service to employees, balancing confidentiality, empathy, and consistency across jurisdictions.
Administer the company’s wellness program, including tracking participation, coordinating activities, and promoting initiatives that support employee health, engagement, and well-being.
Coordinate and administer the company’s wellness program across all locations, ensuring consistent communication, participation tracking, and alignment with organizational health and safety goals.
Partner with People Operations leadership to develop and promote wellness challenges, health screenings, and engagement initiatives that support employee well-being and organizational culture.
Oversee administration of the company’s wellness program, including scheduling activities, managing vendor partnerships, and ensuring participation reporting to People Operations leadership.
Collaborate with other teams to integrate wellness initiatives with overall employee health, safety, and engagement strategies.
Other duties as assigned.