People Operations Coordinator

OpenEd•Tampa, FL

5d•$25 - $29•Remote

About The Position

The People Ops Coordinator supports the People Team by managing day-to-day HR operations, ensuring smooth employee experiences, accurate data management, and efficient administrative processes. This role is essential to keeping the People Team organized, responsive, and scalable as the company grows. The Coordinator partners closely with the VP of People and Senior HRBP while owning critical operational processes across onboarding, HR systems, benefits, recruiting logistics, and People Team communications.

Requirements

1–3+ years of experience in HR, new hire onboarding, administrative, benefits, scheduling or recruiting (startup or multi-state experience a plus).
Strong organizational skills with exceptional attention to detail and follow-through.
Ability to handle sensitive information with discretion and professionalism.
Comfort working in remote, fast-paced and ambiguous environments.
Excellent written and verbal communication skills.
Familiarity with HRIS, ATS platforms, and basic HR processes (BambooHR experience is a plus).
Customer-focused mindset, with professionalism and empathy in all interactions.
Must be eligible to work in the U.S.

Nice To Haves

startup or multi-state experience a plus
BambooHR experience is a plus

Responsibilities

Maintain accurate and up-to-date employee records in the HRIS, including new hires, job changes, terminations, and personal information updates.
Serve as the primary owner of People Team documentation and resources, including the People Team Wiki and shared drives.
Support compliance requirements including I-9 completion, E-Verify and state requirements.
Support routine HR metrics and reporting, including headcount reporting, HRIS dashboards, and recurring People Team insights.
Draft and post job descriptions on job boards and internal channels.
Maintain an organized applicant tracking process, ensuring candidates receive timely updates and a smooth, responsive experience.
Coordinate candidate interviews, scheduling, and communication with hiring managers, when requested.
Assist with early-career recruitment efforts, when requested.
Assist with pre-employment steps such as offer packet preparation and delivery.
Prepare onboarding documentation, welcome communications, and system setup for new hires.
Lead day-one onboarding logistics (paperwork, intros, system access).
Ensure smooth offboarding by coordinating final paperwork, HRIS updates, and offboarding tasks.
Partner with the People Team on improving onboarding/offboarding workflows and experience.
Process routine benefit invitations, enrollments, status changes, and HRIS updates.
Support Senior HRBP with annual open enrollment by managing communication, some employee questions, and enrollment changes.
Assist with audits, reconciliations, and coordination with benefits vendors.
Assist with maintaining People Team communication channels, including shared inboxes and Slack announcements.
Support employer branding and employee advocacy initiatives, including updates to job postings, templates, and company-facing People Team content
Help coordinate employee events, celebrations, recognition programs, and other culture initiatives.
Support People Team project management efforts, including tracking deadlines, updating project plans, and coordinating cross-functional deliverables.
Manage calendaring and logistics for People Team goals, quarterly planning, and recurring team processes.
Support the Senior HRBP and VP of People with ad hoc tasks, research, and process improvements.

Benefits

Dental
vision
accident
critical illness
hospital indemnity
voluntary life insurance
retirement
paid holidays
Flexible Work Arrangement : We’re a fully remote workforce that emphasizes a healthy work-life balance by allowing some autonomy in work hours.
Supportive Team Environment : Join a supportive and collaborative team environment where your contributions are valued, and teamwork is encouraged, fostering a culture of success and mutual respect.