People Operations Administrative Assistant
About The Position
This Administrative Assistant supports the day-to-day functions of the People Operations team while helping maintain a well-organized, welcoming workplace. This hands-on, administrative role provides support with office coordination, employee events, onboarding logistics, and general People Operations tasks that contribute to a positive employee experience. This position is ideal for someone who is organized, reliable, and comfortable managing a variety of responsibilities in an office environment. It is an entry-level to early career role (1–2 years of relevant experience), well suited for candidates who are eager to learn, personable, and enthusiastic about supporting both employees and candidates.
Requirements
- High school diploma or equivalent required; associate’s degree preferred
- 1–2 years of administrative, office, or customer service experience
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Comfortable using technology and learning new tools and systems
- Strong organizational skills with a high attention to detail
- Clear, professional verbal and written communication skills
- Ability to manage multiple tasks, prioritize work, and meet deadlines
- Service-oriented, dependable, and proactive approach to work
Responsibilities
- Manage inventory and ordering of office supplies, snacks, coffee, and company swag
- Maintain cleanliness and organization of common areas, including the break room, conference rooms, and training room
- Assist with setup and breakdown for employee or customer events, meetings, and trainings, including catering coordination
- Answer and route calls on the main Brooks phone line and greet visitors
- Conduct reference checks for job candidates
- Prepare new hire onboarding materials, welcome packets, and welcome bags
- Support onboarding logistics and monitor employee training completion
- Maintain accurate People Operations records and documentation
- Provide general administrative support to the People Operations team
- Other duties as assigned
Benefits
- Competitive pay
- Paid holidays and PTO (including the day after Thanksgiving + a half-day on Christmas Eve)
- Health benefits with HSA contributions
- 401(k) with company match
- Company-wide bonus structure based on return on revenue, with all employees eligible depending on business performance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
