People & Culture Specialist

Hamilton Families•San Francisco, CA

6h•$34•Hybrid

About The Position

We’re looking for a People & Culture Specialist to join the Office of People & Culture team and support a wide range of human resources functions across the organization. This position plays a key role in ensuring operational excellence across benefits, compliance, and employee support while helping create a positive and seamless employee experience. Reporting to the Director of People & Culture, the Specialist manages day-to-day HR operations including HRIS administration, benefits, leaves of absence, and compliance.

Requirements

2+ years of HR experience; experience in nonprofit and/or unionized environment is preferred
Proficiency with HRIS platforms; ADP experience is preferred
A background in working with nonprofit organizations, social services organizations, or community-based programs
Working knowledge of fair employment practices and relevant labor laws
Highly proficient in Microsoft Office Suite, Salesforce, and other software
Excellent written and verbal communication skills
Ability to work and collaborate with a diverse group of people on projects and making decisions for the benefit of our participants
Passionate about creating an inclusive and welcoming candidate experience
Skilled at building relationships and collaborating across all levels of an organization
Highly organized, self-motivated, and capable of working independently to meet goals
Demonstrated ability to exercise appropriate judgement and uphold policies and procedures
Skilled in documentation, reporting, and maintaining confidentiality

Responsibilities

Administer HRIS (ADP), including employee data management, new hire processing, status changes, and system updates
Support benefits administration, including enrollments, terminations, open enrollment, and employee inquiries; coordinate with vendors such as Navia
Serve as the primary point of contact for leaves of absence, workers’ compensation, unemployment claims, and EDD-related reporting and responses
Process and track all Personnel Action Notices (PANs), ensuring proper documentation, approvals, and recordkeeping
Coordinate onboarding and offboarding processes, including Day 1 orientation, exit processing, system deactivations, and completion of employee documentation
Maintain accurate personnel files, organizational charts, and People & Culture documentation, ensuring compliance and audit readiness
Respond to employment related requests, including verifications, wage garnishments, and written wage verifications
Support union related processes, including reporting, communications, dues coordination, and longevity tracking and updates
Track and report new hires and terminations to applicable agencies and union partners
Support training and compliance initiatives by scheduling, tracking, and facilitating required trainings and onboarding programs
Assist with employee engagement efforts, including new hire programs, internal communications, and organization updates
Partner with Finance and internal teams on reporting, audits, and process improvements; provide backup support for reporting requests
Manage general administrative responsibilities, including mail distribution, volunteer coordination, and supporting internal operations
Participate in organizational initiatives, process improvements, and strategic projects; serve as a member of the safety committee