People and Mission Coordinator

Arbonne International LLC • Irvine, CA

2d • Onsite

About The Position

The People Operations & Mission Coordinator is a dual-impact role designed for a highly organized, detail-oriented professional. You will serve as the primary operational backbone for the People and Mission Team while driving essential HR lifecycle processes. This role has a heavy focus on coordination, departmental logistics, and budget tracking, acting as the key liaison between HR, Finance, and Legal to ensure fiscal and operational alignment.

The ideal candidate blends high-level administrative precision with a foundational understanding of HR Generalist functions and budget management.

Requirements

• Experience:Minimum 3–5 years of experience in HR coordination, Talent Acquisition, or Administrative Support.
• Financial Literacy:Demonstratedability to track budgets, manage invoices, and work with financial data.
• Technical Skills:Advancedproficiencyin Microsoft Excel (data reporting/analysis) and the full Microsoft Suite (Teams, PowerPoint, Word).
• Systems:Experience with HRIS and LMS platforms.
• Integrity:Proven ability to handle the highest level of confidentiality and sensitive employee data.
• Soft Skills:Customer Centric Mindset, proactive, self-motivated approach with a commitment to "Accountability, Community, Innovation, and Courage."

Nice To Haves

• Bachelor’s degree in Human Resource Management, Business Administration, ora relatedfield.
• PHR/SPHR certification.
• Knowledge of multi-state or international employment laws.

Responsibilities

• Meeting Logistics:Coordinate virtual and on-site meetings withleadership’sdirect reports, including room approvals and agenda preparation.
• Communications:Prepare presentations, organizational charts, and reports that require a high degree of accuracy and professional formatting.
• Project Management:Lead ad hoc projects for the People & Mission leaders, ensuring deadlines are met across cross-functional teams.
• People Program Assistance:Support large-scale projects including performance management cycles, open enrollment, and talent acquisition.
• Process Improvement:Identifyworkflow efficiencies andmaintainStandard Operating Procedures (SOPs) for department scalability.
• Budget Tracking:Work cross-functionally with Finance and Accounting to gather, track, and report data for departmental budgeting purposes.
• Vendor & Invoice Management:Manage the end-to-end invoicing process for all talent services, including employee events, wellness programs, L&D services, and external consultants.
• Temp Labor Oversight:Assistin trackingtemplabor billing, contracts, and invoicing to ensure alignment with budget allocations.
• Liaison Duties:Act as the primary bridge between the People and Mission Team and Accounts Payable/Legal to ensure all contracts and payments areprocessed timely.
• Employee Lifecycle:Execute core processes including onboarding, New Hire Orientation, employee changes, relocations, and offboarding.
• Data Integrity:Utilizecompany systems to process documentation, perform background checks, andmaintainmeticulous employment records.
• Talent Acquisition Support:Partner with recruiting and hiring managers tofacilitatethe job requisition process, obtain approvals, and manage postings.
• Performance & Engagement:Support the administration of performance reviews, service anniversary programs, and career development initiatives.
• Employee Relations:Assistwith general inquiriesregardingbenefits, leave, and company procedures, escalating complex relations issues asappropriate.

Benefits

• Innovative Environment: Be part of a forward-thinking company that values innovation and continuous improvement.
• Career Growth: Opportunities for professional development and career advancement.
• Inclusive Culture: Work in a diverse and inclusive environment where every team member is valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees