People Administrator

Costa Farms, LLC•Miami, FL

22h

About The Position

The People Administrator is pivotal in coordinating and supporting various HR initiatives, ensuring smooth operations, and fostering a positive work environment. This individual ensures that HR processes run smoothly by providing administrative support in employee onboarding, HRIS data entry, compliance tracking, reporting, and internal communication. The ideal candidate is detail-oriented, organized, and passionate about creating positive employee experience

Requirements

High school diploma or equivalent
1–2 years of experience in an HR support or administrative role or related field.
Strong attention to detail, organizational skills, time management skills, and ability to handle confidential information with discretion.
Valid driver’s license required due to occasional travel within the location.
Strong computer skills, including proficiency in Microsoft Office and HRIS platforms.
Excellent attention to detail, communication, and time management skills.
Excellent written and verbal communication skills
Strong problem-solving skills and ability to prioritize tasks effectively.
Ability to effectively operate both independently and as part of a team
Flexibility to adapt to changing priorities and work schedules as needed.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Bilingual in English and Spanish preferred

Responsibilities

Assist the People Business Partner in implementing HR programs, policies, and initiatives aligned with business needs.
Manage employee data in HRIS and maintain accurate records.
Conduct onboarding and orientation sessions.
Prepare documentation for employee relations and performance discussions.
Digitize and file HR documents, track attendance, and new hires.
Respond to employee inquiries and process verifications.
Distribute payroll checks and resolve payroll discrepancies.
Monitor work hours, manage shift data, and process pay adjustments.
Handle employee status changes and coordinate internal transfers.
Assist with W-2s, 401(k), I-9 compliance, and unemployment claims.
Generate workforce reports and audit compliance materials.
Manage employee status changes, including terminations, transfers, seniority updates, and IT-related notifications.
Generate reports and summaries for workforce metrics, including attendance, turnover, daily/weekly headcount, and engagement.
Handle I-9 exceptions such as name changes, extensions, and other modifications while ensuring compliance with regulations.
Assist with processing and responding to unemployment claims as needed.
Follow up on terminations and ensure records are updated accurately
Contribute to the execution of corporate onboarding processes.
Assist in organizing employee events, appreciation days, and surveys.
Support internal communication efforts, such as newsletters, announcements, and presentations.
Availability for flexible schedule changes based on business needs (including but not limited to seasonal demand and additional hours outside of the regular work schedule, such as weekends, nights, and holidays).
Collaborate with cross-functional teams to gather information or help as required.
Perform additional duties as required.