Payroll Technician III

CSUF•Fullerton, CA

13h

About The Position

California State University, Fullerton (CSUF) is a leading public university known for its strong academic programs and commitment to student success. As one of the largest campuses in the CSU system, CSUF fosters innovation, collaboration, and professional growth. The university values teaching, research, and service, creating an environment where students, staff, and faculty can thrive. Joining CSUF means becoming part of a dynamic team dedicated to making a meaningful impact. We continuously seek individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. The Payroll Services department within the Division of Human Resources and Inclusive Excellence (HRIE) supports the campus by providing information related to employment and department processes to ensure accuracy and on time payment of employees. HRIE is committed to the mission of meeting the needs of a multi-cultural, inclusive campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain high-quality faculty and staff. We seek an exceptional individual to join our Payroll Services team as the Payroll Technician III. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under the general supervision of the Payroll Services Manager and/or Workforce Data Manager, the Payroll Technician III must encompass a variety of day-to-day administrative and technical duties requiring knowledge of payroll, employment methods, and procedures in order to provide support for the campus community with researching, analyzing and processing complex payroll and employment information which includes, but is not limited to, performing advanced mathematical calculations; clearly and concisely explaining complex policies, procedures, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements; coordinate and perform a variety of functions; research, analyze, explore solutions, and present complex concepts and analysis to make recommendations for changes to existing processes and procedures; investigate and resolve errors and discrepancies; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, Enterprise Resource Planning (ERP)/Human Resources Information Systems (HRIS), and data management systems; and read and write at a level appropriate to the position. The Payroll Technician III exercises sound judgment, initiative, and independence to achieve results, and deal with subject matter requiring a high degree of technical expertise which may include, but is not limited to, providing lead work, training, guidance, and assistance to campus partners such as timekeepers, administrators, and/or other Payroll Technicians. The Payroll Technician III is the sole provider and coordinator of payroll services for their campus caseload and completes a range of difficult and unusually complex payroll and employment related transactions to appoint, separate or change the pay and/or employment status of various categories of university employees in a highly independent manner. These tasks routinely involve the ability to research and analyze data to make accurate projections, possess a comprehensive knowledge of payroll laws, procedures, precedents, policies, and comprehension of collective bargaining agreements to ensure individuals are timely and accurately paid. The position applies an in-depth knowledge of payroll and employment to support the daily functions of Workforce Administration, Time and Labor, Absence Management, Payroll Information Management System (PIMS), and all other Payroll/Employment software products. Other duties as assigned.

Requirements

Equivalent to three years of increasingly responsible specialized experience in preparing and processing payroll/personnel transaction documents.
Ability to multi-task and handle multiple priorities.
Possession of solid analytical skills, sound judgement, and excellent organizational skills.
Strong verbal and written communication skills.
Demonstrated initiative and innovation in solving problems.
Strong experience with an automated Payroll system.
Thorough knowledge of Business English and arithmetic; general knowledge of office methods, procedures, and practices.
Expertise in Microsoft applications.
Thorough knowledge of, or the ability to acquire quickly: Uniform State Payroll Procedures Manual, Personnel Information Management System (PIMS), Public Employees' retirement manual, and PeopleSoft (CMS).
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Nice To Haves

The ideal candidate will have experience processing payroll in a higher education or public sector environment, preferably within the CSU system.
Possess knowledge of Federal and State payroll laws, regulations, and compliance requirements, including FLSA, tax withholding, and benefits deductions.
Experience with payroll and/or employment systems and software, such as CHRS or PeopleSoft, is highly desirable.
Demonstrate accuracy and attention to detail in data entry and recordkeeping, as well as experience preparing reports, reconciling, and auditing payroll data and transactions.
Strong organizational and time management skills are essential to meet deadlines in a high-volume environment.
Ability to communicate effectively with employees, supervisors, and other departments regarding payroll questions and issues.

Responsibilities

Performing advanced mathematical calculations
Clearly and concisely explaining complex policies, procedures, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements
Coordinate and perform a variety of functions
Research, analyze, explore solutions, and present complex concepts and analysis to make recommendations for changes to existing processes and procedures
Investigate and resolve errors and discrepancies
Use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, Enterprise Resource Planning (ERP)/Human Resources Information Systems (HRIS), and data management systems
Providing lead work, training, guidance, and assistance to campus partners such as timekeepers, administrators, and/or other Payroll Technicians
Completes a range of difficult and unusually complex payroll and employment related transactions to appoint, separate or change the pay and/or employment status of various categories of university employees in a highly independent manner
Research and analyze data to make accurate projections
Apply an in-depth knowledge of payroll and employment to support the daily functions of Workforce Administration, Time and Labor, Absence Management, Payroll Information Management System (PIMS), and all other Payroll/Employment software products
Other duties as assigned.