Payroll Technician II

Stanislaus State•Turlock, CA

About The Position

Full-time position available on or after May 4, 2026 in Human Resources. Under general supervision, this position is responsible for independently performing the full range of moderately complex payroll and personnel transactions for all employee categories, applying a thorough knowledge of applicable policies, regulations, and collective bargaining agreements. Responsibilities include interpreting and applying rules not fully covered by precedent, calculating and reconciling pay and leave accruals, identifying and resolving payroll discrepancies, preparing documentation for audit, and providing guidance to campus users or other payroll staff. The incumbent also supports system processes, tests updates, prepares reports, and exercises judgment to determine the appropriate course of action within established guidelines.

Requirements

Any equivalent combination of education and experience which provides the required knowledge and abilities.
Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.
Thorough knowledge of general office methods, practices and procedures.
Thorough knowledge of, or the ability to acquire quickly, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
Ability to select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines;
Ability to organize work, set priorities, and meet critical deadlines;
Ability to work independently;
Ability to make sound decisions and recommendations regarding payroll activities;
Ability to use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems;
Ability to audit and reconcile data; interpret and apply written rules and regulations;
Ability to establish and maintain effective working relationships with others;
Ability to exercise tact, courtesy and good judgment in responding to others;
Ability to perform mathematical calculations;
Ability to accurately enter data;
Ability to follow oral and written instructions;
Ability to communicate effectively with others;
Ability to read and write at a level appropriate to the position.

Nice To Haves

Associate degree in business administration, accounting, human resources, or a related field.
Two (2) years of direct payroll experience, including processing transactions for multiple employee categories, in Human Resource department.
Prior experience in a CSU or higher education setting.
Some knowledge of CSU payroll/personnel procedures.
Experience with data entry and processing payroll in an educational, city, county, or state environment.
Experience using Time & Labor, Absence Management, or similar payroll modules.
Experience interpreting pay-related policies, procedures, or collective bargaining provisions.
Experience communicating payroll requirements to departments or employees.

Responsibilities

Independently process a full range of payroll and personnel transactions for all employee categories.
Calculate pay for multiple pay plans (e.g., AY, 12 month, 10/12,11/12, overtime, shift differential, special consultants, etc.).
Audit and process leave/accrual adjustments, and status changes across pay types.
Identify and calculate overpayments and coordinate collection activities.
Reconcile complex work schedules and verify pay status changes.
Process compensation including (e.g. shift, overtime, NDI, IDL, separations, etc.) for all employee categories.
Manage and maintain exception reports across PIMS and CMS.
Audit and verify payroll data for accuracy before release.
Research and interpret moderately complex payroll rules when not clearly covered by precedent.
Run, validate, audit, and prepare queries, spreadsheets, and reports for review.
Perform payroll reconciliations and resolve discrepancies independently.
Participate in payroll software testing and verify results of system updates.
Analyze and assist in resolving system issues affecting Time & Labor and Absence Management modules.
Work with HR/FA to maintain “reports-to” functionality for compliance with time and leave approval requirements.
Provide guidance to campus users regarding payroll procedures and policies.
Respond to inquiries requiring interpretation of regulations or collective bargaining agreements.
Work with other state agencies or administrators on payroll matters.
May provide training to other payroll staff.
Collaborate with departments to ensure timely and accurate payroll submissions.
Assist with inquiries related to position history, budget-related payroll data, and leave activity reports.
Other duties as assigned.