Payroll Systems Analyst - 001730

Langston University•Langston, OK

45d•$35,000 - $40,000

About The Position

The Payroll Systems Analyst oversees the end-to-end Student Employment and Student Payroll process for Langston University. This position is responsible for managing the University's Student Employment Program, ensuring compliance with institutional policies and federal/state employment regulations, and maintaining accuracy in student payroll processing. The Payroll Systems Analyst also provides technical oversight for electronic timesheets, payroll redistributions, and electronic personnel action forms (EPAFs), as well as serves as a backup for faculty and staff payroll functions. This position plays a key role in bridging Human Resources, Payroll, and Financial Aid functions to ensure timely, accurate, and compliant payroll operations for all student employees.

Requirements

Associate's
Human Resources, Accounting, Business Administration, or related field.
(degree must be conferred on or before agreed upon start date)
Three (3) years of experience in payroll administration, HR systems, or higher education employment coordination.
Skills, Proficiencies, and/or Knowledge:
Demonstrated knowledge of payroll and employment regulations (FLSA, I-9, W-4, etc.).
Strong analytical, organizational, and problem-solving skills.
Proficiency in Microsoft Excel and HRIS/payroll systems.
Excellent written and verbal communication skills.

Nice To Haves

Skills, Proficiencies, and/or Knowledge:
Experience with Banner or other enterprise HR/payroll systems.
Prior experience managing a student employment or work-study program in a higher education environment.
Knowledge of electronic workflow processes and EPAF administration.

Responsibilities

Develop, implement, and oversee all aspects of the Student Employment Program, including policies, procedures, compliance, and placement.
Manage the student employment hiring process, including job postings, onboarding (I-9/W-4/E-Verify), and orientation.
Maintain and update the Student Employment Handbook and Procedures Manual.
Conduct student employment workshops for student workers and supervisors each semester.
Facilitate the Student Worker Orientation Program and coordinate student evaluations.
Serve as the primary liaison between HR, Financial Aid, and supervisors of student employees.
Prepare and submit reports such as the Federal Work Study report and other statistical or compliance-related surveys.
Respond to employment verification requests for student workers.
Provide oversight of electronic timesheets, including setup, maintenance, and training for employees and supervisors.
Calculate and process student wage payroll accurately and in accordance with established deadlines.
Review, approve, and process EPAFs (Electronic Personnel Action Forms) and payroll redistributions for student employment.
Review monthly overtime reports and ensure compliance with institutional policies.
Assist with the preparation of payroll-related reports, audits, and surveys.
Develop and deliver training materials for supervisors and employees on payroll systems, EPAF processes, and student employment policies.
Support process improvement initiatives related to payroll systems and HR data integrity.
Maintain confidentiality and ensure data security of employee and student payroll records.
Other duties as assigned