Payroll Supervisor

Power Construction • Chicago, IL

21d • $90,000 - $115,000

About The Position

The Payroll Supervisor is responsible for overseeing accurate and timely payroll processing for both union and non-union across multiple states. This role directly supervises one Union Payroll Specialist and one Non‑Union Payroll Coordinator, while also serving as the primary backup processor for both functions as needed. The Payroll Supervisor ensures compliance with federal, state, and local regulations, maintains payroll controls, and supports risk management and audit readiness. This position partners closely with HR, Accounting, and departmental leaders to ensure smooth payroll operations and exceptional service to employees.

Requirements

• 7+ years of payroll experience, including multi‑state payroll processing.
• Supervisory or team‑lead experience preferred.
• Knowledge of union environments preferred.
• Strong knowledge of federal and state payroll laws, tax regulations, and wage‑and‑hour requirements.
• Ability to manage deadlines in a fast‑paced, multi‑state environment.
• Proficiency with payroll systems (e.g., Dayforce, UKG, or similar) and Microsoft Office.
• Excellent attention to detail, analytical skills, and problem‑solving abilities.
• Strong communication skills and the ability to work collaboratively across departments.

Nice To Haves

• Adjacent experience with CMiC is preferred.

Responsibilities

• Supervise and manage payroll processing for employees across multiple states, ensuring accuracy, timeliness, and compliance.
• Process, review and approve payroll entries, including new hires, terminations, wage changes, bonuses, trade specific codes, and adjustments.
• Serve as the backup processor, for both union and non-union payroll cycles during peak periods, or as operational needs require.
• Ensure compliance with multi‑state payroll laws, including state‑specific tax rules, wage‑and‑hour regulations, and reporting requirements.
• Oversee payroll tax filings, garnishments, child support orders, and benefit deductions across all states.
• Support Payroll Risk management through strong internal controls, proper documentation, and adherence to auditing standards.
• Maintain organized payroll records and ensure readiness for internal and external audits.
• Collaborate with HR on employee status changes, benefit updates, Loa's and timekeeping issues.
• Respond promptly and professionally to payroll-related inquiries from employees and leaders; research and resolve discrepancies.
• Train, mentor, and support payroll staff, ensuring consistent processes and high‑quality work.
• Work with Accounting on month‑end and year‑end close, reconciliations, and reporting.
• Identify and implement process improvements to increase efficiency, accuracy, and compliance.
• Stay current on payroll legislation, including state‑specific updates, tax changes, and regulatory requirements.

Benefits

• Compensation for this role includes a base salary plus an annual discretionary bonus.
• Details on our benefits can be found on the Benefits tab within the Careers section of the website.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees