Payroll Supervisor

Toyota Tsusho America•Georgetown, KY

About The Position

The Payroll Supervisor is responsible for the accurate, timely, and compliant execution of payroll operations across the U.S. This role provides hands-on leadership of payroll processing, supports critical compensation events (including merit and bonus payouts), and ensures adherence to federal, state/provincial, and local regulations. This position plays a key role in maintaining payroll integrity, enhancing processes, and partnering closely with HR, Finance, and external vendors to deliver a seamless employee experience.

Requirements

Bachelors degree in Finance, Accounting or other related field.
Minimum 5 years of payroll processing experience including multi-state U.S. payroll
Advanced knowledge of payroll laws and regulations (Federal, State, and Local)
Proficiency in HRIS systems, particularly Workday
Strong analytical and problem-solving skills
Excellent attention to detail and accuracy
Leadership and team management capabilities
Strong communication and interpersonal skills
Knowledge of 401(k) administration and benefits management
Experience with payroll audits and compliance requirements
Ability to handle confidential information with discretion
Advanced Excel skills and reporting capabilities

Nice To Haves

1–2 years of experience providing supervisory support.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Responsibilities

Oversee end-to-end payroll processing for the U.S. ensuring accuracy, timeliness, and compliance with all applicable regulations.
Review and validate payroll inputs including new hires, terminations, compensation changes, bonuses, and off-cycle payments.
Lead payroll activities for key compensation cycles, including annual merit increases and incentive/bonus payouts.
Ensure proper reconciliation of payroll data, including earnings, deductions, and tax withholdings.
Manage payroll calendars, deadlines, and processing schedules
Ensure compliance with federal, state, and local payroll laws and regulations.
Maintain up-to-date knowledge of payroll legislation and regulatory changes.
Support internal and external audits, including SOX controls where applicable.
Ensure proper documentation and audit trails for all payroll transactions
Partner with HR Partners, Total Rewards, and Finance Teams to ensure alignment on pay-related activities.
Collaborate with HRIS teams on data integrity, system updates, and process improvements.
Manage relationships with external payroll vendors (e.g., ADP, Workday Payroll, Ceridian, Timekeeping Systems, etc.)
Provide day-to-day guidance and oversight to payroll team members (e.g., Payroll Specialist).
Serve as an escalation point for payroll-related inquiries and issue resolution.
Support training and development of team members to build payroll capability and continuity
Identify opportunities to improve payroll processes, controls, and efficiency.
Support payroll-related projects, including system enhancements, integrations, and process standardization.
Contribute to broader HR initiatives such as job architecture, compensation structure updates, and system implementations