Payroll Supervisor

Ventura County Community College District•Camarillo, CA

29d•Onsite

About The Position

Under the direction of the Vice Chancellor Business Services, supervise the daily operations of the payroll process for all District employees (approximately 3500); ensure the quality and consistency of all payroll activities; ensure payroll activities comply with district rules and regulations, various unit contracts, State Education Code, State Accounting Manual, Fair Labor Standards Act, and other relevant codes and laws; ensure accurate accounting of all payroll transactions; perform a variety of technical duties; maintain integrated payroll system, including testing and documentation; train, supervise and evaluate the performance of assigned personnel; provide technical advice to district management and employees. There is currently one full-time (40 hours/week, 12 months/year) vacancy located at the District Administrative Center in Camarillo, CA. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

Requirements

Bachelor's degree in business administration, with a concentration in accounting or finance
Four years of increasingly responsible payroll experience, including one year of lead payroll administration experience in a fully automated system, preferably in a community college or district-level school setting.

Responsibilities

Plan, prioritize, and direct the work of the payroll staff for the preparation of classified, academic, and student payrolls (approximately 2500 full-time and part-time employees and 500 student employees), assuring accuracy and that strict payroll deadlines are met.
Develop, recommend, and implement policies and procedures for payroll processing, timekeeping, leave accounting and other related processes.
Interpret federal and state laws, unit contracts, retirement system regulations, district procedures and policies related to payroll operations and assure district compliance; monitor compliance to legislative changes and district contract revisions.
Ensure the accurate accounting of all payroll transactions, including the balancing of all payroll liability and expenditure accounts; reconcile and prepare timely tax and retirement system deposits.
Maintain the integrated personnel/payroll/position control system, including testing, documentation, and training; establish and maintain controls appropriate to system rules and tables; test, document and train on all future upgrades.
Coordinate paycheck distribution and electronic funds transfer; process manual checks; deposit federal and state withholding taxes; initiate collection procedures for overpayments, including those for small claims court appearances.
Prepare and reconcile comprehensive federal and state quarterly and annual reports of earnings, tax withholding, unemployment insurance, social security, retirement, individual earnings for W-2 reporting, and various other accounts for state and federal agencies.
Develop, modify, and document procedures; provide technical expertise to district administrators regarding payroll operations; train and counsel college staff in various payroll-related areas such as employee contracts, use of leave, workers' compensation, and state and federal labor related laws; analyze and redistribute workload as appropriate.
Research and respond to questions regarding district payroll policies and procedures or payroll data; prepare correspondence.
Provide data and/or spreadsheet reports to district administration for budget development and contract negotiations.
Communicate with various departments within the district, representatives of the Ventura County Superintendent of Schools office; government agencies, financial institutions and retirement systems; make decisions, resolve issues and coordinate necessary activities.
Oversee and direct the processing of employment voluntary deductions, vendor check distribution, tax status changes, wage garnishments and subpoenas of employment records;
Oversee and direct the automated leave accounting system for accuracy; prepare annual leave and faculty load-banking status reports.
Maintain sick leave pool and faculty load-banking records, maintain records of utilization and cash-out; assure proper documentation and taxation.
Coordinate with college management and staff to assess needed improvements and efficiencies in payroll processing; conduct district-wide training/workshops in appropriate payroll procedures.
Direct, manage, train and evaluate the work of assigned staff.
Serve on various district committees.
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.
Perform related duties as assigned.