Payroll Specialist

Disabled American Veterans•Erlanger, KY

3d•$22 - $35

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of payroll and administration of time and attendance for a multi-state workforce using ADP Workforce Now. This role supports day-to-day HR operations by administering related compliance requirements, including state and local annual notices, labor law postings, and unemployment administration. The Payroll Specialist serves as a primary point of contact for payroll and timekeeping inquiries, ensures data accuracy and regulatory compliance, and works closely with other teams and external vendors to support effective payroll operations.

Requirements

3–5 years of experience in payroll administration, time and attendance, and HR operations, preferably in a multi-state environment.
Experience processing payroll and managing timekeeping systems, ideally within ADP Workforce Now.
Experience administering state and local employment compliance requirements, annual notices, labor law postings, and unemployment administration.
Working knowledge of federal and state wage and hour laws, payroll tax requirements, and unemployment insurance processes.
Strong attention to detail with the ability to manage multiple deadlines in a highly regulated, deadline-driven environment.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Ability to handle confidential information with professionalism and discretion.
Strong communication and collaboration skills with a customer-service-oriented mindset.

Responsibilities

Process bi-weekly payrolls for a multi-state workforce using ADP Workforce Now, ensuring accuracy, timeliness, and compliance with federal, state, and local wage and hour requirements.
Review and audit payroll registers, earnings, deductions, taxes, garnishments, and benefit elections prior to payroll submission.
Process payroll adjustments, off-cycle payrolls, retroactive pay, reversals, and corrections as needed.
Administer and maintain ADP time and attendance systems, including pay codes, schedules, overtime rules, shift differentials, see and accrual policies.
Monitor employee timecards for accuracy and compliance with organizational policies and FLSA requirements.
Provide guidance and support to employees and supervisors on proper timekeeping practices and system usage.
Administer state- and local-specific employment compliance requirements, including required new hire documents, annual notices, wage and hour notices, paid leave notices, and other mandated employee communications.
Maintain a state-by-state compliance tracking system to ensure timely distribution and documentation of required notices.
Coordinate the distribution of required compliance documents through ADP or other HR systems.
Manage updates and distribution of required labor law posters, both physical and electronic, ensuring employee access and timely updates.
Administer state unemployment insurance accounts, including state registrations, rate updates, and agency correspondence.
Serve as the primary HR point of contact for initial unemployment claims, wage verifications, and response documentation, in coordination with HR leadership.
Review, reconcile, and validate HR-related invoices.
Partner with Finance to resolve discrepancies and ensure accurate processing and payment of HR invoices.
Maintain documentation related to HR vendor billing, renewals, and service agreements.
Serve as the primary HR point of contact for payroll, timekeeping, and compliance-related employee inquiries.
Investigate and resolve payroll and timekeeping issues in a timely, confidential, and professional manner.
Collaborate closely with HR Operations, Benefits, Leave, and other related teams to ensure accurate data flow and compliance.
Support HR initiatives related to system enhancements, process improvements, and policy implementation.
Maintain strict confidentiality of payroll, compensation, and employee personal information.
Ensure payroll and compliance activities align with established HR policies and approval processes.
Ensure adherence to internal controls related to payroll approvals, data integrity, and confidentiality.
Other duties as assigned