Payroll Specialist (Remote)

Rula•Los Angeles, CA

3d•Remote

About The Position

We’re hiring a detail-oriented Payroll Specialist to help ensure Rulans are paid accurately and on time—because when payroll runs smoothly, everyone benefits! Reporting to the Sr. Payroll Manager, you’ll play a key role in the day-to-day operations of payroll, bringing precision, accountability, and problem-solving skills to a fast-paced environment. This role partners closely with our People and Accounting teams and offers the opportunity to streamline processes, solve payroll challenges, and contribute to a seamless, transparent payroll experience that supports our mission of caring for mental health. In this role, you will support accurate and timely payroll processing through thorough data review and timesheet validation. You’ll audit and maintain employee data, compensation records, and tax setups in ADP Workforce Now, Carta, and Fidelity to ensure accuracy and compliance. You’ll also help develop and refine payroll documentation, including standard operating procedures and workflow guides, to strengthen internal controls and drive continuous improvement. The Payroll Specialist ensures compliance with multi-state, local, and federal labor and tax regulations, assists with tax filings, payroll and bank reconciliations, and supports year-end processes such as W-2 preparation. Additionally, you’ll respond to payroll inquiries with professionalism and discretion, maintaining confidentiality while delivering timely, high-quality support.

Requirements

2+ years of related professional experience in payroll processing, accounting or people operations
Intermediate skills in Microsoft Excel and Google Sheets
Experience with payroll and HRIS systems, preferably ADP Workforce Now and SmartCompliance
Exceptional attention to detail and ability to deliver accurate results under tight deadlines while maintaining confidentiality and a high level of integrity

Nice To Haves

1+ years of experience at a high-growth, remote start-up
Working knowledge of multi-state payroll compliance and tax laws
Degree in Accounting, Business, or other related field
Experience with month, quarter, and year-end payroll reconciliations (tax, 401(k), benefits)
Excellent verbal and written communication skills with the ability to collaborate cross-functionally

Benefits

100% remote work environment: Working hours to support a healthy work-life balance, ensuring you can meet both professional and personal commitments (must be based in United States, currently not hiring in Hawaii)
Attractive pay and benefits: Full transparency of pay ranges regardless of where you live in the United States
Comprehensive health benefits: Medical, dental, vision, life, disability, and FSA/HSA
401(k) plan access: Start saving for your future
Generous time-off policies: Including 2 company-wide shutdown weeks each year for self-care (for most employees)
Paid parental leave: Available for all parents, including birthing, non-birthing, adopting, and fostering
Employee Assistance Program (EAP): Support for your mental and physical health
New hire home office stipend: Set up your workspace for success
Quarterly department stipend: Fund team-building activities or in-person gatherings
Wellness events and lunch & learns: Explore a variety of engaging topics
Community and employee resource groups: Participate in groups that celebrate employee identity and lived experiences, fostering a sense of community and belonging for all