Payroll Specialist
About The Position
RapidFire Safety & Security is a leading provider of fire life safety and security solutions, earning customer trust by delivering exceptional value through strategic acquisitions, allowing us to drive organic growth in every market through the excellence of our teammates. RapidFire Safety & Security is looking for a Payroll Specialist that will be responsible for processing semi-monthly/bi-weekly/weekly payroll for all employees, ensuring accurate and timely disbursement in compliance with federal, state, and local regulations. The role requires attention to detail, strong data integrity, and collaboration with Human Resources and Finance to maintain payroll accuracy and employee satisfaction.
Requirements
- Bachelor’s degree in accounting, Finance, Business, or related field (or equivalent work experience).
- 5+ years of payroll experience (specify, e.g., 2–5 years) in a similar role.
- Proficiency with payroll systems (e.g. Paylocity, ADP, Paychex, Gusto, Oracle PeopleSoft, SAP SuccessFactors, UKG/Kronos) and MS Excel (pivot tables, vlookups).
- Strong understanding of payroll tax regulations (federal, state, local) and benefits processes.
- Experience with year-end payroll activities (W-2/1099 processing, W-3, etc.) and payroll reconciliations.
- Detail-oriented with strong organizational and time-management skills.
- Excellent communication and customer service skills; ability to handle confidential information discreetly.
Nice To Haves
- CPA/CMA not required but a plus.
- Experience with multi-state payroll and multi-entity setup.
- Knowledge of fringe benefits, RSU/stock-based compensation, and garnishments.
- Experience with HRIS/Payroll systems integration.
- Payroll certifications (e.g., CPP, FPC) are a plus.
- CPA or Master’s degree is a bonus.
Responsibilities
- Process end-to-end payroll for all employees on a [weekly/biweekly/monthly] schedule, including new hires, terminations, changes, garnishments, and deductions.
- Ensure compliance with federal, state, and local payroll laws and internal policies; stay current on regulatory changes.
- Prepare and file payroll tax returns and ensure accurate tax withholdings and benefit deductions.
- Reconcile payroll-related general ledger accounts; assist with month-end and year-end close.
- Manage and respond to payroll inquiries from employees in a timely and professional manner.
- Administer benefits deductions (health, retirement, etc.) and assist with open enrollment.
- Maintain accurate employee records in payroll system and HRIS; ensure data integrity and confidentiality.
- Collaborate with HR for new hires, terminations, and status changes; update payroll accordingly.
- Reconcile and remit payroll taxes to appropriate tax authorities; prepare 401(k)/retirement plan contributions as required.
- Assist with audit requests and internal controls documentation.
- Support process improvement projects to automate and streamline payroll operations.
- Assist with all Government requests for data.
- Daily use of the Paylocity System
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1-10 employees
