Payroll Specialist

Finger Lakes Community Health•Geneva, NY

7d•Onsite

About The Position

The Payroll Specialist is responsible for supporting the accurate and timely processing of biweekly payroll in collaboration with the Director of HR and the Payroll Operations Analyst. This role also assists with payroll-related expenses and reimbursements and provides administrative and clerical support to the Human Resources department, including audit preparation, documentation management, and general HR operations support. The Payroll Specialist plays a critical role in ensuring payroll accuracy, compliance, and effective HR recordkeeping within a federally qualified health center (FQHC) environment. This position can be based out of Geneva, NY or Penn Yan, NY, and will initially be required ot be on-site full-time.

Requirements

Associate degree in Accounting, Business Administration, Human Resources, or a related field is required.
2–4 years of payroll or HR administrative experience, preferably in healthcare or a regulated environment.
Experience supporting payroll processing on a biweekly schedule strongly preferred.
Working knowledge of payroll processes, wage and hour laws, and reimbursement procedures.
Strong attention to detail with the ability to manage confidential information with discretion.
Proficiency in payroll and HR information systems and Microsoft Office applications.
Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment.
Effective communication skills and a collaborative, team-oriented approach.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Payroll Processing & Support Assist with the preparation, review, and processing of biweekly payroll to ensure accuracy and timeliness.
Enter, verify, and reconcile payroll data including hours worked, leave time, deductions, reimbursements, and adjustments.
Process payroll-related expenses and employee reimbursements in accordance with organizational policies and funding requirements.
Collaborate closely with the Payroll Operations Analyst to resolve payroll discrepancies and support system updates.
Respond to employee payroll-related inquiries and provide timely issue resolution or escalation as appropriate.
Payroll Compliance & Documentation Maintain accurate payroll records in compliance with federal, state, grant, and organizational requirements.
Support payroll-related audits by gathering documentation, reconciling data, and responding to audit requests.
Assist with year-end payroll activities, including preparation of reports and documentation.
HR Administrative & Clerical Support Provide administrative support to the Human Resources department, including filing, data entry, and document management.
Assist with employee record maintenance, ensuring confidentiality and compliance with record retention requirements.
Support HR processes related to onboarding, offboarding, and personnel changes as needed.
Reporting & Data Support Generate routine payroll and HR reports for internal use and leadership review.
Assist with data validation and quality checks related to payroll and HR systems.
Other Duties as Assigned Perform additional duties and special projects as assigned to support payroll operations and Human Resources department objectives.