Payroll Specialist

City of Richland•Cocoa, FL

4d•$33 - $45•Onsite

About The Position

The City of Richland is looking for an enthusiastic Payroll Specialist to join our team! The ideal candidate has a strong sense of ownership and thrives on serving others. Currently the City has approximately 593 FTEs and 8 Collective Bargaining Agreements. GENERAL SUMMARY Performs difficult administrative support work assisting in the planning, coordination and implementation of functions related to payroll administration; interacts with department supervisors/managers and employees by providing customer service and technical assistance requiring a thorough knowledge and understanding of payroll policies, procedures, practices and automated systems, and related work as apparent or assigned. Work is performed under the limited supervision of the Finance Manager (“supervisor”). CORE VALUES All employees are expected to model and foster the City of Richland’s core values in the performance of their duties and their interactions while representing the City. The values of Teamwork, Integrity, and Excellence promote and maintain a high level of morale and productivity and are the tie that binds all City employees together, across all functions.

Requirements

Valid driver's license.
High school diploma or GED and three (3) years of experience providing administrative support and payroll administration, or equivalent combination of education and experience.
Knowledge of: Applicable Federal, State, and local laws, rules, codes and regulations related to assigned activities.
Principles, practices and methodologies of payroll administration.
Customer service techniques.
Research methods, data collection and sampling techniques and statistical analysis.
Modern office practices, methods, procedures and equipment.
Record-keeping principles, procedures, and techniques.
Public speaking techniques.
Technical aspects of payroll.
Skills and abilities to: Learn, interpret, apply and explain laws, codes, regulations, policies and procedures to assigned tasks.
Assist with the development, implementation and day-to-day administration of payroll policies, procedures, programs and automated systems.
Provide customer service and technical assistance to City’s leadership team, employees, vendors, other agencies and the public.
Establish, maintain and generate records and reports.
Research and analyze data and information; develop, evaluate and present alternative recommendations.
Work confidentially with discretion.
Communicate effectively both orally and in writing; comprehend and use English effectively including producing all forms of communications in a clear, concise and understandable manner to intended audiences.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; work independently with little or no direction, set priorities and meet deadlines.
Operate modern office equipment including personal computer equipment using standard or customized software application programs.
Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Establish, maintain and foster positive and effective working relationships with those contacted in the course of work.
Provide continuous effort to improve operations, streamline work processes and work cooperatively and jointly to provide quality customer service.

Nice To Haves

Intermediate or higher proficiency with Microsoft Office products including Word, Excel, Outlook, and Access.
Experience with payroll for collective bargaining agreements.
Experience with extracting data through reports or queries and analyzing payroll data to provide information to management and outside parties.
Experience processing quarterly State & Federal payroll tax reports.

Responsibilities

Administers and maintains the City’s automated payroll system and related payroll processes; ensures proper pay rates and individual payroll changes are processed into the payroll system accurately; prepares, processes and calculates a variety of payroll actions including wage garnishments, benefits withholding, overtime calculations and workers compensation time loss payments.
Audits timesheets and other payroll records ensuring compliance with City policies, respective collective bargaining agreements and legal requirements
Prepares periodic and annual documents and reports required by State, Federal and other agencies related to the City’s employment and compensation activities; prepares reports and forwards payments of tax and benefit deductions to appropriate agencies and vendors.
Prepares and maintains a variety of detailed and comprehensive records, reports and files; prepares and distributes written communications to employees, retirees, vendors, outside agencies, and other parties, including locating materials or documents as needed.
Serves as liaison with other departments, State, and Federal agencies and benefit providers on matters related to salary and benefit payments and deductions; researches, responds to questions, and makes necessary corrections; provides information and services to other City departments and personnel, various outside agencies and organizations; explains programs, activities, policies and procedures within scope of authority; provides information of a general or limited technical nature.
Maintains working relationship with union officials and adheres to terms of labor contracts by monitoring day-to-day implementation of policies concerning wages, hours and working conditions; provides support to management during union contract negotiations.
Prepares and processes monthly payroll for LEOFF I Pension retirees; coordinates with the pension board secretary to verify changes, and ensures data is up to date and accurate; prepares associated reports as required.
Handles confidential and sensitive matters relating to all aspects of payroll functions; assists with special projects, programs, audits or studies, exercises independent judgment in analyzing problems, issues and situations; assists in the development and implementation of solutions and actions.

Benefits

Excellent open access (preferred provider) medical plan with substantial City-paid contribution
City-paid dental and vision plans
City-paid Life and Accidental Death & Dismemberment Insurance (equals two times the employee's annual salary)
City-paid Long-Term Disability Insurance
Participation in the State of Washington's Retirement Plan (PERS)
Paid Time Off (PTO)
10 Paid Holidays
4% City-match deferred compensation with 457 and 401(a) plan options
Senior Management Level = additional 4% City-paid into the 401(a) Plan
Management Level = additional 3% City-paid into the 401(a) Plan
Supervisors or Exempt Level = additional 1% City-paid into the 401(a) Plan
Extended Sick Leave (ESL)
Section 125 - Flexible Benefits Plan (Medical/Dependent Care)
City Paid and Employee Paid Retirement Health Savings Plan
Employee Assistance Program
Annual Performance Assessment System
Paid Time Off (PTO) Accrual Regular Full-Time (40hr) Accrual Rates. (The accrual rates for full time (30-34hr) and part-time positions is pro-rated based upon the position's budgeted hours.)