Payroll Specialist

Vertex Education • Napi Headquarters, NM

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About The Position

Be the one who makes a difference! At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us. POSITION OVERVIEW The Payroll Specialist is responsible for the timely processing of the semi-monthly payroll of 1500+ employees for hourly and salaried employees of Vertex Education and Legacy Traditional Schools. This position will work with other internal departments and other Payroll team members to maintain payroll compliance with applicable laws, regulations and company policies. The Payroll Specialist will have working knowledge of time clock systems, voluntary payroll deductions, federal/state taxation, quarter/year-end processing which includes W2 and W2C processing.

Requirements

• 2+ years of recent payroll experience required.
• Prior experience with time and attendance system.
• Excellent data entry skills with high attention to detail and accuracy.
• Intermediate Excel skills.
• Excellent customer service while handling matters in a professional and courteous manner.
• Strong attention to detail, problem solving and analytical skills.
• Ability to handle confidential and sensitive information in a professional manner.
• Excellent verbal and written communication skills.
• Ability to successfully manage multiple priorities simultaneously while meeting deadlines.
• The incumbent in this position will be required to pass a criminal history background check.
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

Nice To Haves

• Prior garnishment experience a plus.
• Prior experience in ADP Workforce Now a plus.

Responsibilities

• Process semi-monthly payroll for hourly and salaried employees.
• Maintain email inbox for Payroll and respond to inquiries promptly and courteously to inquiries from management and employees.
• Review and calculate pay for status changes, new hires, transfers and promotions.
• Calculate terminated employee final pay following the appropriate state laws and regulations.
• Review transaction entries and requests to ensure proper approvals are submitted and processed.
• Resolve issues or discrepancies with payroll data.
• Troubleshoot and problem-solve employee payroll issues or concerns.
• Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received.
• Run time clock reports for approvals and edit system if required.
• Maintain time keeping system employee changes and create data files for imports.
• Review and verify discrepancies and coordinate error resolution with internal departments.
• Prepare off-cycle payrolls and manual checks as needed.
• Provide payroll reports for HR, operations, accounting or other departments as requested.
• Manage paycheck and W2 distribution.
• Work on other tasks and special projects as assigned.

Benefits

• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed