Specialist, Payroll

CHILD DEVELOPMENT•Oxnard, CA

4d•Onsite

About The Position

Under the supervision of the payroll supervisor, the payroll specialist is responsible for processing the agency's payroll, exporting and importing fiscal and payroll data to generate various reports, and calculating and preparing employee benefits billing packages including Medical, Dental, Vision, Life, and Worker's Comp. The role involves setting up and maintaining confidential employee records, preparing payroll and worker's compensation journal vouchers, and developing subsidiary ledgers for employee and dependent benefits, including COBRA. Additionally, the specialist will assist with accounts payable duties, agency salary budget projections, corporate, retirement, and worker’s comp audits, and year-end schedules. Other responsibilities include processing agency vendor levies, addressing employee payroll questions, processing employee expense reimbursements, managing retirement plan calculations, loans, payments, and monthly bank reconciliations, and preparing required government reports.

Requirements

High school grad or equivalent.
Minimum of three years’ progressively responsible experience in a position involving the administration and processing of a large payroll.
Ability to operate a ten-key calculator by touch.
Knowledge of payroll procedures.
General knowledge of state of California wage and hour laws and related.
Experience with pivot tables and V-Look Up functions.
Advanced knowledge of Windows environment and applications such as Excel and Word.
Knowledge of computer information management systems.
General knowledge of standard office equipment, office procedures and filing.
Ability to work with minimum supervision.
Ability to follow written and verbal instruction without difficulty.
Ability to communicate effectively orally and in writing.
Ability to maintain good working relationships with other staff, clients and the general public.
Ability to pay close attention to detail.
Ability to maintain strict confidentiality.
Must submit to a job-pertinent, pre-employment, agency-paid physical examination.
Employment is conditional pending satisfactory results of physical exam.

Nice To Haves

Experience processing payroll through Automatic Data Processing (ADP).
Accounting courses, training, and/or certification in payroll functions highly desired.

Responsibilities

Process the agency's payroll.
Export and import fiscal and payroll data and allocation plans to and from Excel and payroll software to generate a variety of reports.
Calculate and prepare agency employee benefits billing packages (e.g. Medical, Dental, Vision, Life, Worker's Comp., etc.).
Set up and maintain confidential records of new and ongoing employees at time of hire, status changes, and termination.
Prepare payroll and worker's compensation journal vouchers with supporting detail.
Develop and maintain subsidiary ledger for employee and dependent benefits, including COBRA.
Assist with accounts payable duties as needed through cross-training.
Assist other department staff with agency salary budget projections and other related reports.
Assist with preparing various corporate, retirement, and worker’s comp audits and year-end schedules, as necessary.
Process agency vendor levies.
Be available to employees for general payroll questions.
Process employee expense reimbursements through payroll. (e.g. mileage, travel, etc.)
Process of retirement annual calculation and plan evaluation, prepare retirement plan loans, payments and monthly bank reconciliations.
Prepare government reports as required (e.g. EDD worksite report, census, etc.)
Other duties as assigned.