Payroll Specialist

Irby Construction Company • Richland, MS

1d

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of weekly, multi-state payroll for a large employee population. This role ensures compliance with federal, state, and local payroll regulations, manages employee deductions and garnishments, supports tax reporting and filings, and serves as a key resource for payroll-related inquiries. The Payroll Specialist works closely with HR and Finance teams to ensure payroll integrity, accuracy, and continuous improvement.

Requirements

• High School Diploma required; Associate degree preferred (Accounting, Finance, HR, or related field).
• 2+ years of payroll processing experience; multi-state payroll experience strongly preferred.
• Working knowledge of payroll laws, regulations, and reporting requirements.
• Proficiency in Microsoft Excel.
• Strong organizational skills with the ability to meet strict deadlines.
• Ability to work independently and perform well under pressure.
• Excellent communication and interpersonal skills.
• Dependable, reliable, and professional demeanor.

Nice To Haves

• Experience processing payroll for large employee populations.
• Familiarity with payroll and timekeeping systems such as Kronos, JD Edwards, or similar platforms.
• Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
• Advanced multi-state payroll and tax compliance experience.

Responsibilities

• Process weekly and/or bi-weekly payroll for approximately 1,700+ employees across multiple states.
• Import, verify, audit, and adjust timecard and payroll data to ensure accuracy.
• Review and reconcile wages, overtime, PTO, and other pay types in compliance with payroll regulations.
• Perform payroll audits and reconcile payroll registers prior to transmission.
• Ensure timely and accurate distribution of employee pay.
• Verify employee setup and timecard accuracy within timekeeping systems (e.g., JD Edwards).
• Track and maintain PTO accruals within the timekeeping system.
• Perform QA/QC reviews of payroll submissions, charge codes, and control totals.
• Manage federal, state, and local tax withholdings, deposits, and multi-state reporting.
• Conduct tax analysis to ensure proper withholding and compliance.
• Support quarterly filings and year-end reporting, including W-2 processing.
• Process employee deductions, garnishments, and other withholdings in accordance with regulations.
• Maintain compliance with SOX standards, internal controls, and company policies.
• Serve as a primary point of contact for employee payroll questions and issue resolution.
• Partner with HR teams to ensure accurate benefit and deduction processing.
• Maintain the highest level of confidentiality when handling sensitive employee data.
• Identify opportunities for efficiency improvements and assist with payroll system upgrades or enhancements.
• Participate in special projects and perform other duties as assigned by leadership.
• Work independently under minimal supervision while escalating complex issues as needed.

Benefits

• Comprehensive Medical Coverage – Multiple BCBS medical plan options, all with in-network preventive care covered at no cost, the same nationwide provider network, and access to virtual care for primary care, dermatology, general medical needs, and mental health support.
• Prescription Drug Coverage included with all medical plans, plus tools and advocacy support to help manage healthcare costs.
• Dental & Vision Coverage – Dental plans with 100% coverage for preventive care and orthodontia options for adults and children, plus vision coverage with annual exams and frame allowances.
• Health Savings & Flexible Spending Accounts – HSA options with Fidelity, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA (up to $7,500) to help you save on eligible healthcare and dependent expenses.
• 401(k) Retirement Plan with Company Match – Immediate eligibility and vesting, with a company match of 100% on the first 3% and 50% on the next 3% (up to 4.5% total match).
• Life & Disability Insurance – Company-paid basic life and AD&D coverage, plus optional supplemental life insurance for employees and dependents. Short-term and long-term disability coverage helps protect your income if you’re unable to work due to illness or injury.
• Employee Assistance Program (EAP) – Confidential mental health, financial, family, and wellbeing support available at no cost to you and your household.
• Voluntary Benefits – Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
• Employee Discounts & Community Support – Access to exclusive employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families during times of need.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED