Payroll Specialist - Home Office

Otterbein SeniorLife•Lebanon, OH

About The Position

We are seeking a detail-oriented Home Office Payroll Specialist to join our Accounting and Payroll team. In this role, you will serve as a central payroll coordinator supporting multiple senior living communities that provide care ranging from Skilled Nursing and Assisted Living to Independent Living. The Payroll Specialist plays an important role in ensuring employees across our communities are paid accurately and on time while maintaining payroll compliance, supporting retirement plan deductions, and assisting with payroll reporting and system administration. If you enjoy working with numbers, solving payroll challenges, and collaborating with teams across multiple locations, we encourage you to apply. What You’ll Do As a Home Office Payroll Specialist, you will help manage payroll operations across several communities and support the payroll team in maintaining accurate and compliant payroll processes. Key responsibilities include: Payroll Processing Process payroll for multiple locations and review payroll batches for accuracy Import payroll data and support payroll processing cycles Process off-cycle payments and payroll adjustments when necessary Assist with ACH payroll file preparation and payroll funding reports Support weekly PTO program administration and payroll data updates Payroll System Administration Assist with payroll system configuration within UKG Pro or similar systems Maintain earnings and deduction codes Set up new payroll vendors or providers within the payroll system Support vendor relationships for Earned Wage Access (EWA) and PayCard programs Research and resolve returned payroll funds or rejected payments Compliance & Payroll Administration Assist with payroll tax administration and regulatory compliance Support payroll audit preparation and documentation requests Maintain payroll records in accordance with company policies and applicable regulations Garnishments & Legal Withholdings Process support orders and employee wage garnishments in compliance with legal requirements Coordinate garnishment payments with payroll vendors Maintain accurate records for garnishments and support orders Retirement Plan Administration Process payroll deductions and employer contributions for retirement plans including: 401(k), 403(b), 457(b), 457(f), and Defined Benefit Plans. Assist with retirement plan loan requests, withdrawals, and general plan administration Reporting & Team Collaboration Prepare payroll reports for internal departments and leadership Coordinate vendor-related payments for organizational programs Provide backup payroll support for other payroll specialists Assist with payroll projects, reporting requests, and process improvements What We’re Looking For Required Qualifications Minimum 5 years of payroll processing experience Strong organizational and multitasking skills in a deadline-driven environment Ability to work independently and exercise sound judgment Proficiency with Microsoft Office 365, particularly Excel Preferred Qualifications Experience with UKG Pro payroll system Experience supporting multi-location payroll environments Familiarity with retirement plan payroll processing Fundamental Payroll Certification (FPC) Key Skills for Success Exceptional attention to detail Strong analytical and problem-solving skills Ability to manage high-volume payroll transactions Strong communication and collaboration skills Commitment to confidentiality and payroll data security Why Join Our Team Support employees who serve residents across our senior living communities Work in a collaborative home office environment Be part of a payroll team that values accuracy, compliance, and service Opportunities to grow your expertise in multi-location payroll operations If you are a detail-driven payroll professional who enjoys working in a dynamic environment, we encourage you to apply and become part of our team. Apply today and begin a meaningful career as a Payroll Specialist at Otterbein!

Requirements

Minimum 5 years of payroll processing experience
Strong organizational and multitasking skills in a deadline-driven environment
Ability to work independently and exercise sound judgment
Proficiency with Microsoft Office 365, particularly Excel

Nice To Haves

Experience with UKG Pro payroll system
Experience supporting multi-location payroll environments
Familiarity with retirement plan payroll processing
Fundamental Payroll Certification (FPC)

Responsibilities

Process payroll for multiple locations and review payroll batches for accuracy
Import payroll data and support payroll processing cycles
Process off-cycle payments and payroll adjustments when necessary
Assist with ACH payroll file preparation and payroll funding reports
Support weekly PTO program administration and payroll data updates
Assist with payroll system configuration within UKG Pro or similar systems
Maintain earnings and deduction codes
Set up new payroll vendors or providers within the payroll system
Support vendor relationships for Earned Wage Access (EWA) and PayCard programs
Research and resolve returned payroll funds or rejected payments
Assist with payroll tax administration and regulatory compliance
Support payroll audit preparation and documentation requests
Maintain payroll records in accordance with company policies and applicable regulations
Process support orders and employee wage garnishments in compliance with legal requirements
Coordinate garnishment payments with payroll vendors
Maintain accurate records for garnishments and support orders
Process payroll deductions and employer contributions for retirement plans including: 401(k), 403(b), 457(b), 457(f), and Defined Benefit Plans.
Assist with retirement plan loan requests, withdrawals, and general plan administration
Prepare payroll reports for internal departments and leadership
Coordinate vendor-related payments for organizational programs
Provide backup payroll support for other payroll specialists
Assist with payroll projects, reporting requests, and process improvements