Payroll Specialist

Harbor Group Management•Norfolk, VA

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About The Position

We seek a motivated and enthusiastic individual to join our team as a Payroll Specialist.

Requirements

Associate degree or equivalent combination of education and experience required.
Payroll processing experience preferred.
Microsoft Excel skills ideal.
Ability to analyze pay discrepancies, troubleshoot payroll issues, and resolve errors efficiently.
Exceptional attention to detail and accuracy, especially in high volume environments.
Strong problem solving, decision making, and analytical skills.
Ability to work independently and collaboratively within a team.
Strong organizational and time management skills with the ability to meet strict deadlines and manage shifting priorities.
High degree of professionalism with strong interpersonal, verbal, and written communication skills.
Ability to handle confidential information with sensitivity and communicate effectively with all levels of management.
Experience partnering with HR, Accounts Payable, and Treasury on payroll related tasks (e.g., check requests, adjustments, tax forms, direct deposits).
Ability to thrive in a high demand, fast paced environment, balancing urgency with accuracy.

Responsibilities

Accurately process multi-state bi-weekly and weekly payroll for 1,500+ exempt and non-exempt associates.
Collect, audit, and upload monthly, quarterly, and ad-hoc bonuses into the HRIS.
Review and audit electronic timekeeping records for compliance with established standards; follow up with managers and adjust as needed.
Review, validate, and process Timesheet Adjustment Forms; verify correct hours, punches, and pay codes; and ensure all approved timesheet corrections are accurately entered into the timekeeping system.
Prepare weekly and bi-weekly general ledger files, distribute to appropriate departments, and upload them into accounting software.
Assist in verifying, calculating, and processing wage attachments in accordance with federal, state, and local laws.
Enter and/or review employee submitted payroll data changes within the HRIS; notify appropriate parties; create and maintain required payroll files.
Manage all employee tax and direct deposit functions, including verifying and approving tax forms (W-4, state withholding forms), processing direct deposit setups and changes, and resolving all employee inquiries related to taxes and direct deposits.
Respond to associate questions and concerns related to payroll with professionalism, accuracy, and clarity.
Complete unemployment processing for payroll related components, including wage verification and timely response to state agency requests.
Open, review, and distribute incoming payroll related mail to ensure timely handling of state notices, garnishments, unemployment documents, and other compliance materials.
Create and complete all check requests, partnering closely with Accounts Payable and Treasury to ensure accurate processing, proper approvals, and timely disbursement.
Work with multi-state payroll requirements, including complex jurisdictions such as CA, CO, NY, and additional states as assigned.
Ensure compliance with company procedures and federal, state, and local legal requirements.
Proactively audit payroll data to maintain accuracy and data integrity within the HRIS.
Collaborate with managers and employees to resolve discrepancies, provide guidance on payroll processes, and support continuous improvement.
Assist the Payroll Director, Payroll Supervisor, and other payroll team members as needed to support departmental operations, special projects, and high volume processing periods.