Payroll Specialist

Unusual Machines•Orlando, FL

14h•Onsite

About The Position

This role is for an individual who has built their career on accuracy, confidentiality, and consistency in payroll. The ideal candidate is committed to ensuring every detail is correct, employees are paid accurately and on schedule, and is a trusted partner across the organization. Employees will rely on this specialist for clarity and responsiveness regarding their pay, while leadership will depend on them for compliance and precision. The role requires handling sensitive information with professionalism and discretion, combining strong analytical skills with process discipline. The specialist should be able to navigate payroll systems, identify discrepancies quickly, and ensure compliance with all applicable laws and policies. This is an organized, proactive individual who takes ownership of their work, recognizing payroll as a critical business function. A typical day involves processing payroll accurately and on schedule for multiple employee groups, reviewing and validating timesheets, earnings, deductions, and adjustments, ensuring compliance with federal, state, and local payroll regulations, managing employee payroll records, responding to employee inquiries, reconciling reports, coordinating with HR and Finance, managing garnishments and tax withholdings, supporting audits, assisting with month-end close, and identifying process improvement opportunities.

Requirements

2–5+ years of payroll processing experience
Strong knowledge of payroll systems (e.g., ADP, Paychex, Workday, or similar)
Solid understanding of payroll laws, tax regulations, and compliance requirements
Exceptional attention to detail and accuracy
Strong analytical and problem-solving skills
Ability to manage deadlines and process payroll on strict schedules
Clear and professional communication skills
High level of discretion and ability to handle confidential information
Proficiency in Microsoft Excel (including basic formulas and data validation)
Strong organizational and time management skills
Ability to work independently and take ownership of responsibilities

Nice To Haves

Multi-state payroll experience
Ripling system experience and payroll systems integration experience
Experience in manufacturing, aerospace, or technology environments
Familiarity with HRIS systems and integrations
Experience with payroll audits and compliance reviews
Exposure to process improvement or automation initiatives
Certified Payroll Professional (CPP) designation
Military experience

Responsibilities

Process payroll accurately and on schedule across multiple employee groups
Review and validate timesheets, earnings, deductions, and adjustments
Ensure compliance with federal, state, and local payroll regulations
Manage employee payroll records and maintain data integrity
Respond to employee payroll-related questions in a timely, professional manner
Reconcile payroll reports and resolve discrepancies
Coordinate with HR and Finance teams on employee changes, benefits, and compensation updates
Manage garnishments, tax withholdings, and other deductions
Support payroll audits and maintain audit-ready documentation
Assist with month-end close activities related to payroll
Identify opportunities to improve payroll processes and efficiency
Own the end-to-end payroll process, ensuring timely and accurate payroll execution
Maintain compliance with all payroll laws, tax regulations, and company policies
Process new hires, terminations, and employee changes accurately in payroll systems
Reconcile payroll data and ensure accuracy across systems and reports
Manage payroll tax filings, deductions, and reporting requirements
Partner closely with HR and Finance to ensure alignment on compensation and benefits
Maintain confidentiality and integrity of sensitive employee data
Support audits and provide documentation as required
Identify and implement process improvements to increase efficiency and accuracy