Payroll Specialist I - SR-18

County of Hawaii (HI)•Hilo, HI

46d

About The Position

Coordinates, leads and performs professional payroll processing activities, including generation, reconciliation and recording of the county's semi-monthly payroll; serves as a resource for the county's payroll system; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Department of Finance - Accounts Division in Hilo. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

A combination of education and experience substantially equivalent to:
graduation from an accredited college or university with a baccalaureate degree (scan and attach a copy of your official college transcript to your application), and
one (1) year of professional work experience in payroll processing and payroll pre-auditing, and
demonstrated supervisory aptitude.
Note: Foreign transcripts must be accompanied by an official credential evaluation report in order to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.)
Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated:
by the successful completion of regular or special assignments which involve some supervisory responsibilities or aspects;
by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist;
by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or
by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Knowledge of: general accounting and payroll practices; principles of supervision; procedures for preparing and processing payroll; applicable federal and state laws, ordinances, fiscal policies, regulations, and collective bargaining provisions; recordkeeping and report writing; office practices and procedures; and the County of Hawai'i's payroll system and software.
Ability to: plan, assign, supervise and review the work of subordinates; understand and interpret, explain, and apply laws, ordinances, regulations, fiscal policies and collective bargaining provisions; understand and reconcile payroll records; maintain confidentiality of sensitive personal information of employees; effectively communicate both orally and in writing; research and analyze data; plan, develop and conduct training; compile, tabulate, and generate fiscal data and reports; makes and verifies arithmetic computations with speed and accuracy; analyze system issues, troubleshoots, and make recommendations; use spreadsheets and other automated tools to conduct payroll data analyses; detect and correct errors; work under pressure of recurrent deadlines with frequent interruptions; establish and maintain effective working relationships with employees and representatives from other government and private agencies; and follow oral and written instructions.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Responsibilities

Coordinates the processing of the county's payroll from receipt of timesheets through the processing and printing of payroll checks and reports.
Reviews payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions.
Reviews and verifies the accuracy of the adjustments and documentations.
Inquiries and processes payroll actions from data through database and information systems.
Researches and gathers information, participates in the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc.
Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies.
Files reports and payments to appropriate agencies or financial institutions for retirement, medical, federal and state taxes withheld, flexible spending bank deposits, etc.
Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments.
Assists with development, recommendation and implementation of payroll processing procedures for the county, ensuring required actions are made within deadlines.
May provide training as necessary to central payroll and departmental payroll employees on payroll applications.
Keeps abreast of changes in state and federal laws and collective bargaining provisions that affect payroll processing. Plans and implements required changes within established deadlines.
Recommends changes in procedures as needed.
Determines best solution and makes recommendations to supervisor on corrective measures.
Prepares statistical and operational reports.
Attends and participates in meetings involving payroll processing and related matters.
Plans, assigns, and supervises the work of the central payroll staff and provides guidance on complex payroll issues.
Performs other related duties as assigned.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.