Payroll Services Supervisor

City of Compton, CA•Compton, CA

44d•Onsite

About The Position

Under the general supervision, supervises and participates in the maintenance of the Payroll System; prepares regular or special reports, and provides customer service as needed; performs related work as assigned.Works under the general supervision of the Deputy City Controller; supervises clerical support personnel assigned to Payroll functions. The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation. The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Requirements

Possession of a High School diploma or G.E.D. equivalent; AND five (5) years computerized payroll processing experience, including one (1) year supervisory experience, preferably in the public sector; OR an equivalent combination of education and experience.
Must possess a valid California Class C Driver's License.
City organization, operations, policies and procedures.
Public sector payroll, fund accounting and bookkeeping principles.
Office practices and procedures, including filing, indexing, and cross-referencing, and principles of record keeping and records management.
Time and payroll records keeping procedures, and electronic payroll processing.
Commonly used office machines and devises.
Supervisory principles and practices including: planning, delegating, and controlling the work of subordinates.
Techniques of training, instructing, and evaluating subordinate's work performance.
Establishing and maintaining effective working relationships with staff, City departments, elected officials, outside agencies, and the general public.
Interpreting City payroll-related policies and Memoranda of Understanding.
Analyzing tax laws related to payroll and deferred compensation.
Maintaining and balancing financial records, ledgers and accounts.
Performing mathematical calculations with speed and accuracy.
Entering data and numerical information into a computer system with speed and accuracy to ensure that payroll deadlines are met.
Correcting and updating financial information systems.
Operating a personal computer utilizing a variety of business software.

Nice To Haves

Possession of an Associate's Degree in Accounting, Finance, Business Administration or related field is preferred.

Responsibilities

Supervises, plans, assigns and reviews the work of subordinate payroll staff; sets work priorities and standards. Trains staff in proper and innovative ways to perform work.
Prepares journal entries and corrections, balances accounts, and tracks funds.
Maintains and updates records and files associated with payroll systems and related technical transactions; assures accuracy and timeliness of all payroll activities; verifies payroll register.
Reviews source documents for compliance with rules and policies; determines proper handling of financial and technical transactions within designated limits; checks documents for validity and accuracy of information; records, files and distributes related paperwork.
Coordinates the processing of the City's payroll including and the payment and reporting of taxes and benefits to governmental agencies and service providers.
Utilizes the City's computerized payroll system to manage the flow of payroll information and documentation.
Monitors individual employee work records, deductions, and benefits for accuracy.
Processes payroll changes and wage attachments.
Audits and makes adjustments of all fringe benefit requests for payment including health, life, vision and retirement; coordinates and provides for the City's payment of insurance/retirement premiums, taxes, and other deposits.
Identifies and resolves financial discrepancies and other payroll related issues as required.
Responds to inquiries and maintains communication with City employees, management personnel, governmental agencies, and service providers regarding payroll related matters.
Assists with the selection, training, motivation and evaluation of Department personnel, assigns and reviews work; provides or coordinates staff training; completes employee performance evaluations; works with employees to correct deficiencies and recommends disciplinary action as required to correct behavior.
Prepares and maintains a variety of accounting, financial, payroll, and benefits reports, records, files, and documentation.
Maintains and enforces all aspects of security and confidentiality of records and information.
Performs other duties as assigned or required.