Payroll Processor

Hercules Industries • Denver, CO

1d • $28 - $32

About The Position

The Payroll Processor is responsible for accurately processing a weekly payroll for employees, ensuring compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing reports, and addressing payroll-related issues. The ideal candidate has strong analytical skills, attention to detail, and experience with payroll software. $27.88 – $31.73 DOE; M - F, 8-5. DUTIES AND RESPONSIBILITIES: The Payroll Processor will be responsible for the following, as well as the handling of other key HR functions and tasks as needed/assigned: Payroll Processing: Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers. Ensures compliance with company policies, union agreements, and federal/state regulations. Enter and maintain information in HR/Payroll system. May include employee terminations, commissions, bonus payments, Union deductions, time adjustments, etc. Ensure accurate calculation of wages, overtime, deductions, and benefits. Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider. Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies. Issue or reissue physical replacement checks due to payroll errors or terminations. Maintain Payroll and HR system tables including deduction calculations and Update payroll calendars Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow. Resolve any process defects and weaknesses. Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency. Interface with payroll processing provider to resolve database and payroll processing issues. Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables. Union Reporting Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements. Balance to payroll reports and issues payments to appropriate entities. Ensure accurate tracking of union dues and remittances to the appropriate union organizations. Lead periodic required Union audits. Maintain appropriate job titles, salary grades, and deduction calculations in software system to ensure compliance with Union Collective Bargaining Agreements. Serve as point of contact for union representatives and respond to inquiries regarding reporting and payments. Compliance and Reporting : Maintain compliance with federal, state, and local payroll laws and regulations. Review payroll service tax documents, such as quarterly and annual reports for accuracy and timely filing. Data Management : Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details. Monitor new employee onboarding in HR system, including I9 processing and verification, and enter additional information that is not included in employee self-service onboarding into employee HR/Payroll records. Maintain HR and Payroll systems tables, including deduction tables for appropriate calculation rates. Maintain software to ensure accuracy of paid time off accruals per non-Union and Union paid time off programs. Generate regular payroll and union-specific reports for internal stakeholders, including finance and senior management. Reconciles payroll-related general ledger issues. Audit and Analysis : Conduct regular audits to ensure Data Base integrity and accuracy; identify discrepancies; research cause and offer solutions for resolving inaccuracies. Analyze payroll data to provide insights and recommendations to management. Prepare ad-hoc HR and payroll reports and analyze as needed. Employee Support : Address and resolve payroll-related inquiries and issues from employees. Instruct employees and managers on payroll policies and procedures. Other Key HR Functions: Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Bachelor’s degree in accounting, Finance, Human Resources, or related field preferred or a combination of education and experience.
• 3+ years of payroll processing within a multi-state environment AND PR/HR analyst experience.
• Familiarity with payroll software.
• Significant knowledge of payroll administration, including wage and tax law and state and federal regulations.
• Comprehensive knowledge of payroll reporting and payroll tax filing requirements.
• Proven Ability and experience learning new software systems easily.
• Proficient with Microsoft Office Suite, particularly Word, PowerPoint and Outlook; intermediate Excel skills a plus.
• Strong interpersonal skills and ability to work both independently and as part of a team required.
• Ability to handle and protect sensitive and confidential information.
• Critical thinking mindset and strong analytical skills, with ability and desire to dive into situations and bring them to an effective resolution.
• Independent project management skills with ability to multi-task, prioritize, and work collaboratively in a fast paced, changing organization within time sensitive deadlines.
• Strong communication skills and comfortable communicating in a very professional manner to employees at all levels of the organization.
• Genuine interest in taking on more responsibilities and challenges involving additional complexity.
• Personal responsibility and process ownership that drives high-quality results
• Demonstrated ability to organize, prioritize and manage multiple assignments in a fast-paced environment to meet strict deadlines with efficiency and accuracy.
• Ability to pass background check and drug screen.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence, as well as the ability to speak effectively before groups of customers or employees of the organization is needed.
• This position requires the ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.
• Excellent computer skills including Microsoft Office.
• Ability to interpret a variety of instructions furnished in oral or written form.
• Ability to use sound judgment and problem-solving skills.
• Attendance is required Monday through Friday within normal business hours as established by Management.
• This position requires consistent attendance and punctuality with appropriate coverage when away.
• While performing the duties of this job, the employee is regularly required to sit; walk and stand; use hands, handle, or feel; and required to speak, read, and hear English.
• The employee frequently is required to reach with hands and arms.
• The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include ability to adjust focus.

Nice To Haves

• Certified Payroll Professional (CPP) or similar certification is a plus
• UKG experience is a plus.

Responsibilities

• Prepare and process weekly multi-state/multiple entity payroll for 700+ employees, including salaried, hourly, and Union Workers.
• Ensures compliance with company policies, union agreements, and federal/state regulations.
• Enter and maintain information in HR/Payroll system. May include employee terminations, commissions, bonus payments, Union deductions, time adjustments, etc.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider.
• Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies.
• Issue or reissue physical replacement checks due to payroll errors or terminations.
• Maintain Payroll and HR system tables including deduction calculations and Update payroll calendars
• Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow.
• Resolve any process defects and weaknesses.
• Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency.
• Interface with payroll processing provider to resolve database and payroll processing issues.
• Assist with year-end tasks, including annual payroll balancing reports and W-2 processing tables.
• Prepare and submit monthly union reports, including contributions for health, pension, and other benefits as stipulated in union agreements.
• Balance to payroll reports and issues payments to appropriate entities.
• Ensure accurate tracking of union dues and remittances to the appropriate union organizations.
• Lead periodic required Union audits.
• Maintain appropriate job titles, salary grades, and deduction calculations in software system to ensure compliance with Union Collective Bargaining Agreements.
• Serve as point of contact for union representatives and respond to inquiries regarding reporting and payments.
• Maintain compliance with federal, state, and local payroll laws and regulations.
• Review payroll service tax documents, such as quarterly and annual reports for accuracy and timely filing.
• Monitor system to ensure accurate payroll records, including employee information, tax exemptions, and direct deposit details.
• Monitor new employee onboarding in HR system, including I9 processing and verification, and enter additional information that is not included in employee self-service onboarding into employee HR/Payroll records.
• Maintain HR and Payroll systems tables, including deduction tables for appropriate calculation rates.
• Maintain software to ensure accuracy of paid time off accruals per non-Union and Union paid time off programs.
• Generate regular payroll and union-specific reports for internal stakeholders, including finance and senior management.
• Reconciles payroll-related general ledger issues.
• Conduct regular audits to ensure Data Base integrity and accuracy; identify discrepancies; research cause and offer solutions for resolving inaccuracies.
• Analyze payroll data to provide insights and recommendations to management.
• Prepare ad-hoc HR and payroll reports and analyze as needed.
• Address and resolve payroll-related inquiries and issues from employees.
• Instruct employees and managers on payroll policies and procedures.
• Although the core function of this position will be payroll processing, this employee will be involved in multiple other key HR tasks.

Benefits

• Hercules Industries offers the following insurance: medical, dental, vision, Short Term Disability, Long Term Disability, and Employee Life Insurance (Basic Life/AD&D and Voluntary Life AD&D).
• We pay Holiday, vacation, and sick time; as well as a Flexible Spending Plan, Wellness Program, and Employee Assistance Program (EAP).
• We offer a 401(k) Savings Plan and an Employee Stock Ownership Plan (ESOP).
• Effective October 1, 2019, Hercules became an employee-owned company. An ESOP is a qualified retirement plan.
• Employees are permitted to take three paid hours of work time per month to participate in an approved community service activity.
• The company offers a quarterly Hercules Employee-Owner Partners in Profit Bonus based on eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level