Payroll Processor

Canopy Mortgage LLC•Lindon, UT

just now•$55,000 - $72,000•Hybrid

About The Position

Payroll Processing & Administration Process bi-weekly and/or semi-monthly payroll for corporate staff, branch employees, and commissioned loan originators Calculate and process: Hourly wages and salaried compensation Commissions and LO compensation per approved compensation plans, in coordination with Staff Accountant Discretionary and non-discretionary bonuses Overtime, PTO, and other wage components Draws, Advances and Recoveries, including reconciliations of balances due Annual taxable stipends and/or other wage gross up activities in accordance with company policies Review payroll registers prior to submission and resolve discrepancies Mortgage-Specific Compensation Oversight Enter/create and/or review/confirm timely and accurate entry of all commission and bonus profiles for new employees and existing employee plan changes Process LO compensation in accordance with: Dodd-Frank and Regulation Z LO Compensation rules Company-approved LO compensation plans Restrictions on per-loan or transaction-based discretion Coordinate with Accounting and Compliance to ensure: Commission amounts align with funded loan reports No prohibited compensation adjustments are made Audit documentation is retained for exams and internal reviews Payroll Taxes, Employee Benefits and Compliance Ensure proper withholding and remittance of: Federal, state, and local payroll taxes Multi-state tax allocations for remote and branch employees Login and verify current tax rates (SUI and other) and ensure timely update in Paylocity Ensure proper withholding and accruals of Employer and employee paid premiums associated with all employee benefit plans/programs Maintain compliance with: Wage and hour laws (FLSA) State-specific payroll requirements Garnishments, levies, and child support orders Assist with quarter-end and year-end payroll reporting (941s, W-2s, state filings) Employee Support & HR Coordination Respond to employee payroll inquiries professionally and confidentially Assist with: New hire payroll setup, confirming accuracy & completion Termination pay processing, including writing off benefit balances in arrears PTO balances and final pay compliance Coordinate with HR on benefit deductions, changes, and eligibility Controls, Documentation & Audit Support Maintain payroll files, approvals, and supporting documentation Participate timely and wholly in department organizational workflows such as month end checklists, workflow checklists, change management checklists, and other as assigned Ensure segregation of duties and adherence to internal control procedures Support internal audits, external audits, and regulatory exams as needed Identify process improvement opportunities to increase efficiency and accuracy

Requirements

Bachelor’s degree in Accounting or Business related field, or experience in lieu
1-2 years of accounting and/or payroll experience, preferably in financial services, mortgage, or banking industries.
Familiarity with HRIS systems such as Paylocity or similar
Strong understanding of payroll cycle, commission calculations and/or other mortgage related accounting and payroll procedures.
Proficient with Microsoft Excel
Strong organizational skills and attention to detail.
Ability to meet deadlines, prioritize tasks, and work independently with minimal supervision.
Strong analytical skills and ability to investigate and resolve discrepancies.
Excellent communication skills, both written and verbal.

Responsibilities

Process bi-weekly and/or semi-monthly payroll for corporate staff, branch employees, and commissioned loan originators
Calculate and process hourly wages and salaried compensation
Calculate and process commissions and LO compensation per approved compensation plans, in coordination with Staff Accountant
Calculate and process discretionary and non-discretionary bonuses
Calculate and process overtime, PTO, and other wage components
Calculate and process draws, advances and recoveries, including reconciliations of balances due
Calculate and process annual taxable stipends and/or other wage gross up activities in accordance with company policies
Review payroll registers prior to submission and resolve discrepancies
Enter/create and/or review/confirm timely and accurate entry of all commission and bonus profiles for new employees and existing employee plan changes
Process LO compensation in accordance with Dodd-Frank and Regulation Z LO Compensation rules
Process LO compensation in accordance with company-approved LO compensation plans
Process LO compensation in accordance with restrictions on per-loan or transaction-based discretion
Coordinate with Accounting and Compliance to ensure commission amounts align with funded loan reports
Coordinate with Accounting and Compliance to ensure no prohibited compensation adjustments are made
Ensure audit documentation is retained for exams and internal reviews
Ensure proper withholding and remittance of federal, state, and local payroll taxes
Ensure proper withholding and remittance of multi-state tax allocations for remote and branch employees
Login and verify current tax rates (SUI and other) and ensure timely update in Paylocity
Ensure proper withholding and accruals of Employer and employee paid premiums associated with all employee benefit plans/programs
Maintain compliance with wage and hour laws (FLSA)
Maintain compliance with state-specific payroll requirements
Maintain compliance with garnishments, levies, and child support orders
Assist with quarter-end and year-end payroll reporting (941s, W-2s, state filings)
Respond to employee payroll inquiries professionally and confidentially
Assist with new hire payroll setup, confirming accuracy & completion
Assist with termination pay processing, including writing off benefit balances in arrears
Assist with PTO balances and final pay compliance
Coordinate with HR on benefit deductions, changes, and eligibility
Maintain payroll files, approvals, and supporting documentation
Participate timely and wholly in department organizational workflows such as month end checklists, workflow checklists, change management checklists, and other as assigned
Ensure segregation of duties and adherence to internal control procedures
Support internal audits, external audits, and regulatory exams as needed
Identify process improvement opportunities to increase efficiency and accuracy