Payroll Processor, Bureau of Childcare

City of New York • Long Island City, NY

16h

About The Position

OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE. The Bureau of the Controller, Office of Payroll ensures efficient and accurate timekeeping, paycheck calculation, distribution, subsequent adjustments and reconciliations in accordance with directives issued by the New York City Office of Labor Relations, the City Comptroller, and the City Office of Payroll Administration while maintaining excellent service to employees and programs throughout the Department of Health and Mental Hygiene (DOHMH) and Office of the Chief Medical Examiner's Office (OCME). Under the supervision of the Director of Timekeeping Unit, the selected candidate will be assigned to process the weekly time and leave information for assigned staff in CityTime, manually and in PATS. We would like to recruit for permanent. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: Under the supervision of the Director of Timekeeping Unit, the selected candidate will be assigned to process the weekly time and leave information for assigned staff in CityTime and manually. In addition to the processing of time records, this position will also be responsible for monitoring the information submitted by automated CityTime employees for inappropriate leave usage and overtime errors. Reviews the daily transactions reports, processes any corrections, monitor employees out on leaves of absences, answer employee inquiries in a timely manner and ensures employees are not overpaid or underpaid by reviewing their paycheck information during the pay week. Processing Employee Time Reports Adjustments (ETRA) in CityTime. Reviewing the Reports Management Distribution System (RMDS) timekeeping reports for accuracy Ensuring overtime requests are processed with the correct Overtime Codes (OTC) Preparing the necessary documents to request supplementary checks Performing special projects as requested by the unit supervisor.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

• Knowledge of the Payroll Management System (PMS), Citywide Human Resources Management System (CHRMS), CityTime (CT), timekeeping and/or payroll experience necessary.
• Candidates should be detail-orientated and have excellent analytical, math, communication, and organizational skills.
• Knowledge of software such as Microsoft Word and Excel.

Responsibilities

• Process the weekly time and leave information for assigned staff in CityTime, manually and in PATS.
• Monitor the information submitted by automated CityTime employees for inappropriate leave usage and overtime errors.
• Review the daily transactions reports, processes any corrections, monitor employees out on leaves of absences, answer employee inquiries in a timely manner and ensures employees are not overpaid or underpaid by reviewing their paycheck information during the pay week.
• Processing Employee Time Reports Adjustments (ETRA) in CityTime.
• Reviewing the Reports Management Distribution System (RMDS) timekeeping reports for accuracy
• Ensuring overtime requests are processed with the correct Overtime Codes (OTC)
• Preparing the necessary documents to request supplementary checks
• Performing special projects as requested by the unit supervisor.

Benefits

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance.
• Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level