Payroll Partner / Payroll Specialist

Graycor Family of Companies•Oakbrook terrace, IL

18h

About The Position

The Payroll Partner will help oversee and execute the payroll function, ensuring pay for 300 salaried and approximately 300 hourly craft employees across four operating companies are processed on time, accurately, and in compliance with government and union regulations. This position will partner, collaborate, and communicate with project leadership, managers and employees to ensure our workforce is paid accurately and timely. RESPONSIBILITIES Process bi-weekly salary wage payments and other earnings and deductions, including various non-standard payments (severance, relocation, bonuses, etc.), garnishments, and employee benefit and other voluntary deductions. Coordinate and process weekly, union, and non-union payrolls Track, report and process timekeeping errors and coordinate with project leadership to resolve. Identify process improvements to ensure efficient and accurate payroll processing, payroll tax reporting, payroll accounting and record retention. Identify, troubleshoot and research payroll issues, working collaboratively with managers and supervisors, human resources, and employees Audit and report periodic, quarterly, and annual payroll tax files. Assist with quarter and annual payroll close ensuring correct W2’s. Assist with audit documentation for external and 401k audits Process assigned monthly union filing including request for payment and balancing to the monthly accrual Responsible for maintaining union rates and fringes set up in UKG. As well as setting up new unions. Obtain documentation and work with auditors to support Union Audits Assist the Estimating Department by obtaining union rates and fringes. Support and investigate inquires from General Accounting Department Provide payroll detail as needed for corporate federal and state income tax compliance. Prepare payroll reports to managers, supervisors, and human resources as requested.. Align with third party payroll partner to facilitate state tax registrations and notices Other duties as assigned Graycor seeks to employ qualified, fiscally responsible individuals in sensitive positions within the company. Therefore, all candidates who are selected for employment at Graycor for a position that regularly engages in handling credit cards, cash, or other company funds must undergo a credit check. POSITION REQUIREMENTS To be successful in this position, you will need: Competencies/Qualifications (Knowledge, Skills, and Abilities): Customer orientated with a strong sense of urgency when addressing payroll issues. Strong attention to detail and problem-solving abilities; strong planning and organizational skills. Well-developed interpersonal and communication (written/verbal) skills; ability to work well with individuals at all levels of the organization. Great computer skills required (MS Excel, Outlook, Word, Access); previous experience with JD Edwards AS400 accounting software is a plus. Ability to handle sensitive and confidential information and situations

Requirements

Customer orientated with a strong sense of urgency when addressing payroll issues.
Strong attention to detail and problem-solving abilities; strong planning and organizational skills.
Well-developed interpersonal and communication (written/verbal) skills; ability to work well with individuals at all levels of the organization.
Great computer skills required (MS Excel, Outlook, Word, Access); previous experience with JD Edwards AS400 accounting software is a plus.
Ability to handle sensitive and confidential information and situations
Bachelor’s Degree in Accounting or relevant discipline required
Minimum of five years’ in-house, full-cycle payroll experience for salaried and hourly employees; knowledge of garnishments and benefits distribution,
Multi-state payroll tax experience required; experience processing payroll in CA is a plus.
High volume payroll processing experience (1500 employees/paychecks or more) including exempt, non-exempt, and union payroll.
Thorough knowledge of state and federal wage and hour laws, payroll tax laws, regulations, principles, methods, and techniques.
Working knowledge of generally accepted accounting principles (GAAP), familiarity with general ledger systems, and experience reconciling the payroll to the general ledger.
Union payroll experience strongly preferred

Nice To Haves

Previous payroll experience in the construction industry strongly preferred.
Certified Payroll Professional accreditation through Payroll.org (formerly the American Payroll Association) preferred but not required.

Responsibilities

Process bi-weekly salary wage payments and other earnings and deductions, including various non-standard payments (severance, relocation, bonuses, etc.), garnishments, and employee benefit and other voluntary deductions.
Coordinate and process weekly, union, and non-union payrolls
Track, report and process timekeeping errors and coordinate with project leadership to resolve.
Identify process improvements to ensure efficient and accurate payroll processing, payroll tax reporting, payroll accounting and record retention.
Identify, troubleshoot and research payroll issues, working collaboratively with managers and supervisors, human resources, and employees
Audit and report periodic, quarterly, and annual payroll tax files.
Assist with quarter and annual payroll close ensuring correct W2’s.
Assist with audit documentation for external and 401k audits
Process assigned monthly union filing including request for payment and balancing to the monthly accrual
Responsible for maintaining union rates and fringes set up in UKG. As well as setting up new unions.
Obtain documentation and work with auditors to support Union Audits
Assist the Estimating Department by obtaining union rates and fringes.
Support and investigate inquires from General Accounting Department
Provide payroll detail as needed for corporate federal and state income tax compliance.
Prepare payroll reports to managers, supervisors, and human resources as requested..
Align with third party payroll partner to facilitate state tax registrations and notices
Other duties as assigned